Office Manager

Title: Office Manager

Job Location: Houston, TX

Pay: $26 - $28 per/hour

Job Duties:

• Oversees and coordinates complex scheduling needs for the Executive and Administrative Directors.
• Prioritizes meetings, appointments, deadlines, and presentations to ensure seamless execution of daily operations.
• Prepares and distributes daily, weekly, and monthly reports as requested.
• Develops and maintains spreadsheets, charts, and databases; may assist with financial reporting and support operational, HR, or accounting tasks.
• Maintains accurate and compliant resident records, including periodic audits.
• Manages file systems for all administrative and executive correspondence and documentation.
• Drafts and formats internal and external communications for the Administration Office.
• Updates and maintains the resident roster, staff directory, governance binder, contract files, no-access list, and proof of insurance documentation for all contractors.
• Acts as the primary liaison between the Administration Office and Board of Directors.
• Coordinates board communications, events, meeting agendas, minutes, and related logistics.
• Maintains and updates Board portals, calendars, and official documents.
• Responds to and facilitates day-to-day board-related requests and needs.
• Supervises and supports reception staff, including training on systems and procedures.
• Manages the receptionist and front desk responsibilities, ensuring smooth daily operations.
• Serves as the primary point of contact in the absence of Executive and Administrative Directors.
• Leads and manages confidential projects as assigned by senior leadership.
• Provides broad administrative support to all Directors within the Executive/Administration Office.
• Manages all incoming and outgoing correspondence.
• Coordinates guest accommodation logistics for visitors and stakeholders.

Qualifications:  

·        Bachelor’s degree preferred.

·        3+ years of experience supporting executives and board members.

Company offers Medical, Dental and Vision, 401 (k) and PTO.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.