Office Manager

Company Overview:

Craig A. Smith & Associates, LLC (CAS) is a well-established civil engineering and surveying firm with over 45 years of service across South Florida. Our reputation is built on a commitment to high-quality service, strong client relationships, and a collaborative team culture. We provide civil engineering, land surveying, construction management, utility locates services to public and private sector clients.

Position Summary:

We are seeking a highly organized, proactive Office Manager to oversee daily administrative operations.  This role is critical in supporting technical staff, ensuring operational efficiency, and maintaining company compliance with internal procedures and external regulations.

Key Responsibilities:

• Manage day-to-day office operations and administrative workflow
  
• Assist President with all administrative functions
  
• Support administrative staff
  
• Serve as a liaison between technical teams, executives, and support staff to ensure smooth internal communication
  
• Oversee document control, records management, and correspondence tracking
  
• Maintain company compliance with internal policies and external industry, legal, and regulatory requirements
  
• Coordinate office supplies, service vendors, equipment, and maintenance needs
  
• Assist in onboarding and orientation for new employees, including workspace setup and HR documentation
  
• Manage calendars, meeting coordination, and internal event planning
  
• Support proposal preparation, project setup, and contract documentation
  
• Implement and improve administrative systems and processes to support efficiency and productivity.
  
• Perform administrative duties as the job requires.
  

Requirements

Qualifications:

• Minimum 5 years of experience in office management, preferably within an engineering, surveying, construction, or technical services firm
  
• Strong organizational and multitasking skills
  
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems
  
• Excellent verbal and written communication skills
  
• Ability to maintain confidentiality and handle sensitive information professionally
  

Benefits

• A collaborative and professional work environment
  
  
• Competitive salary and benefits package
  

• 401(k)
  
• 401(k) matching
  
• Dental insurance
  
• Employee assistance program
  
• Health insurance
  
• Life insurance
  
• On-the-job training
  
• Opportunities for advancement
  
• Paid time off
  
• Professional development assistance
  
• Referral program
  
• Tuition reimbursement
  
• Vision insurance
  
  

• Stability and reputation of a firm with over four decades of success in South Florida