Office Manager

Office Manager

We are a leading national consumer finance company with a 15-year legacy of stability and success. Following our recent acquisition and the appointment of a new CEO, we are entering a transformative chapter—pivoting toward a high-growth, tech-forward, and entrepreneurial future.

We are seeking an Office Operations & Events Manager to oversee and enhance daily administrative and operational functions across multiple office locations. This role will play a critical part in ensuring workplace efficiency, consistency, and a professional environment that supports both employees and leadership. Event coordination will be a secondary component of the role, with a focus on logistics and support.

Key Responsibilities

• Oversee daily office operations across multiple locations, including managing vendor and property management relationships.
• Manage office administration, including supplies, equipment, mail distribution, and overall workplace functionality.
• Coordinate and manage incoming and outgoing mail, shipping, and package distribution processes.
• Lead organization and periodic cleanout of office storage areas, ensuring proper inventory management, document retention, and disposal practices.
• Coordinate space planning, office reconfigurations, furniture installations, and facility improvements.
• Manage supplies, equipment, and overall workplace functionality to ensure operational efficiency.
• Plan, coordinate, and execute company-wide meetings, corporate events, and dealer-facing events from concept through completion.
• Manage event logistics, including travel, accommodations, vendors, entertainment, and on-site coordination.
• Negotiate contracts with hotels, audiovisual providers, and other event-related vendors.
• Maintain and manage operating and event budgets, including forecasting and expense tracking.
• Identify and implement process improvements and automation opportunities across office operations and event workflows.
• Ensure a consistent brand and experience across all office locations and events.
• Provide exceptional service levels to internal stakeholders and external partners.
• Perform other duties as required or assigned.

Who You Are

• The Operator: You take ownership of complex operations and can manage multiple priorities across facilities, vendors, and events with precision.
• The Organizer: You are highly detail-oriented with strong organizational and time management skills, ensuring nothing falls through the cracks.
• The Relationship Builder: You communicate effectively with internal stakeholders, senior leadership, and external partners, building strong and lasting relationships.
• The Problem Solver: You proactively identify inefficiencies and implement solutions, including leveraging automation tools to improve processes.

Qualifications

• Experience: 0–3 years of experience in office operations, facilities management, or corporate event planning.
• Skills:
• • Strong organizational, project management, and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Ability to manage budgets and vendor contracts effectively.
  • Demonstrated ability to handle sensitive or confidential information with discretion.
• Education:
• • High school diploma or equivalent required.
  • Bachelor’s degree or equivalent combination of education and experience required.
• Technical Proficiency:
• • Proficient in Microsoft Office (Outlook, Excel, Word).
  • Familiarity with automation tools such as Microsoft Power Automate, Zapier, or similar platforms preferred.
• Ability to thrive in a fast-paced, high-intensity, and evolving environment.

Location & Work Environment

• Location: This position on-site at our Chadds Ford, PA office with multi-site office responsibilities.
• Work Environment: Office-based, with occasional travel required for site visits and event coordination.

Why Join Us?

This is a unique opportunity to step into a high-visibility, high-impact role within a growing organization undergoing significant transformation. You will partner closely with leadership, gain exposure across the business, and play a key role in shaping both the employee experience and our external brand presence through world-class operations and events.