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Office Manager/Assistant

Beacon Hill Staffing Group, LLC

Greenwich, Connecticut

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JOB DETAILS
SALARY
$110,000–$130,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Management, Administrative Skills, Biology, Calendar Management, Communication Skills, Compensation and Benefits, Conferences, Continuous Improvement, Detail Oriented, Event Management, Fortune 500 Customers, Health Plan, Leadership, Legal, Multitasking, Office Management, Organizational Skills, Property Management, Regulations, Systems Maintenance
LOCATION
Greenwich, Connecticut
POSTED
Today

Our client is seeking a polished, proactive Office Manager / Administrative Assistant to support a newly built Greenwich office within a private investment firm. This is a front‑of‑house and operations‑focused role that will sit at reception while also supporting internal teams and helping maintain a high‑end, client‑ready office environment. The position is ideal for someone who enjoys being the go‑to person in a small office, is comfortable interacting with senior leadership, and can take ownership of day‑to‑day operations. Hours are 8:45am-5:00pm with minimal overtime, and the role is fully onsite five days per week in CT.

Key Responsibilities:
  • Serve as the front‑of‑house presence, welcoming guests and maintaining a polished, professional office environment
  • Oversee day‑to‑day office operations, ensuring the office is well‑maintained, organized, and fully stocked
  • Support 1-2 team members initially, with potential to take on additional administrative responsibilities over time
  • Coordinate with vendors, building management, and service providers to maintain the office space
  • Assist with calendar management, scheduling, and general administrative support
  • Partner with operations and admin teams across the firm
  • Support event planning, including firmwide gatherings and annual conferences
  • Maintain office systems and processes, helping to establish structure in a growing space
  • Monitor and maintain office details (supplies, plants, layout, presentation) to meet leadership standards
  • Act as a flexible, hands‑on team member, stepping in wherever needed

Qualifications:
  • 4-5+ years of administrative, office management, or hospitality experience
  • Strong communication skills with ability to interact confidently with C‑suite and senior stakeholders
  • Comfortable sitting at reception and being the first point of contact
  • Highly organized with strong attention to detail
  • Proactive, self‑starting mindset with the ability to take ownership
  • Ability to multitask and operate in a fast‑paced environment
  • Professional presence with strong judgment and poise
  • Open on background (administrative, hospitality, or similar)
  • Bachelor's degree preferred but not required

Compensation/Benefits:
  • Up to $110K-$130K base salary
  • Platinum Aetna medical plan with no‑cost options
  • 401(k) with employer match + opportunity to invest in firm funds
  • $2,500 annual lifestyle stipend
  • PTO package
  • Summer Fridays with 1pm early close
  • Annual team retreat

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

About the Company

B

Beacon Hill Staffing Group, LLC

Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. Or you can visit one of our branch locations www.beaconhillstaffing.com/locations We look forward to working with you.
COMPANY SIZE
1,000 to 1,499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
https://www.beaconhillstaffing.com/