OFFICE MANAGER AND EXECUTIVE ASSISTANT TO THE DIRECTOR
Museum provides critical administrative oversight for the MIT Museum, a 70 person DLC. Offers primary administrative support to the Mark R. Epstein Class of 1963 Director of the MIT Museum. Supervises the Administrative Assistant I (AAI).
Provides key financial processing, supports the Director of the MIT Museum at the highest level of discretion and professionalism. Prioritizes issues that require the Directors involvement, while managing complex calendar needs, travel schedules, communication with key Museum stakeholders, and preparation for meetings and presentations.
Provides overall direction and oversight of administrative functions, including the development and implementation of guidelines to better align the Museum administrative areas. Provides recommendations for appropriate course of action, reconciles monthly financial accounts, and creates and contributes to budget reports for the Directors Discretionary Budget. Provides guidance on available resources and budgeting strategy.
Assists Leadership Team in advancing strategic priorities by:
Supervises an Administrative Assistant 1, maintaining a high level of service for the team through appropriate planning for administrative projects and priorities. Guides the Administrative Assistant I in their support of the calendar, travel, and communication needs of the Deputy Director & Director of Engagement.
Oversees AAIs creation of invoices and processes of payments, including travel and expense reports through MITs financial system, most regularly for the Director. Serves as ProCard verifier for a discrete set of Museum staff who are ProCard holders. Supports the Administrative Assistant I on maintenance of the Administrative Services budget.