Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Customer Relations, Customer Support/Service, Detail Oriented, Documentation, File Maintenance, Leadership, Licensing Compliance, Mail Processing, Multitasking, Office Management, Operational Support, Organizational Skills, Process Improvement, Project/Program Coordination, Record Keeping, Reporting Skills, Sales Management, Spreadsheets
Jarrett Ford Charlotte County is seeking a highly organized and detail-oriented Office Administrator to support our dealership's accounting, administrative operations, and leadership support. This position will work closely with the General Manager, Office Manager, Sales/Service Managers, and other department leaders to ensure the smooth daily operation of the dealership. The ideal candidate is dependable, efficient, customer-focused, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Provide administrative support to the Office Manager and dealership leadership team.
- Assist with processing and organizing accounting documents, invoices, and vendor statements.
- Maintain dealership files and records in accordance with company and manufacturer requirements.
- Assist with title, registration, and vehicle documentation processes.
- Support accounts payable and accounts receivable functions as assigned.
- Monitor office supply inventory and coordinate ordering.
- Assist with payroll preparation and employee record maintenance.
- Coordinate incoming mail, dealership correspondence, and document distribution.
- Prepare reports, spreadsheets, and presentations as needed.
- Assist with dealership licensing, compliance documentation, and audit preparation.
- Support customer service initiatives and help resolve administrative customer concerns.
- Coordinate special projects and process improvement initiatives.
- Provide backup support for various office functions during vacations, absences, or peak workload periods.
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Jarrett Automotive Group