Office + Employee Experience Coordinator
Who We Are At VPL, we modernize clinical supply chains to support healthier patients. Our platform helps health systems and pharmacies operate more efficiently-from procurement through delivery-bringing visibility, speed, and simplicity to a really complex space. We're growing, evolving, and building a company people genuinely want to be part of-and that starts with the day-to-day experience of our team.
Who We're Looking For VPL is looking for an awesome Office + Employee Experience Coordinator to join our HR team who thrives on organization, loves creating great experiences for people, and takes pride in making things run smoothly behind the scenes! You'll be the go-to for all things office operations, while also playing a big role in shaping the employee experience across VPL. From keeping the office running like a well-oiled machine to making sure our remote team feels just as connected, this role is all about creating an environment people want to be part of. If you're someone who notices the little things, solves problems before they become problems, and enjoys bringing a bit of energy and fun into the workplace this is your role.
What You'll Do Office Operations & Workplace Management (Primary Focus)
Own and manage the day-to-day operations of the office to keep everything running smoothly
Be the main point of contact for all office related needs (if something's off, you're on it)
Keep the office stocked, organized, and welcoming. Snacks included (arguably the most important part)
Maintain shared spaces like the kitchen, conference rooms, and common areas so they're always ready for use
Manage incoming mail, packages, and deliveries
Logistics, Vendors & Office Systems
Partner with building management to handle maintenance requests and office needs
Manage vendor relationships (Verizon, FedEx, office suppliers, etc.)
Coordinate deliveries, services, and recurring office needs
Keep things running efficiently (and cost-effectively)
Hybrid Workplace & Employee Experience
Help create a consistent and engaging experience for both in-office and remote employees
Coordinate onboarding logistics (welcome materials, shipping equipment/swag)
Partner with HR and IT to make Day 1 smooth and organized for every new hire
Support remote employees by coordinating shipments, recognition moments, and company touchpoints
Keep a pulse on what's working (and what's not) and suggest ways to improve the employee experience
Employee Engagement & Culture
Plan and coordinate office lunches, team events, and engagement activities
Help keep our employee run committees on the right path (fun team, community involvement, and wellness)
Help bring energy to the office and create moments that make people enjoy coming in
Support a culture that feels welcoming, inclusive, and connected
Meetings, Events & Office Experience
Coordinate logistics for in-office meetings, leadership visits, and company events
Set up and reset spaces so everything runs smoothly
Support all-hands, team gatherings, and occasional special events
What You'll Bring
Strong organizational skills and attention to detail (you love a good system)
Ability to juggle multiple priorities
A proactive mindset you don't wait for things to break, you fix them before they do
Strong communication skills and comfort working across teams
A positive, team-first attitude you genuinely enjoy helping others
A natural eye for creating organized, welcoming spaces