Office Coordinator

Office Coordinator

Salary

$51,170.00 Annually

Location

Juvenile Services, TX

Job Type

Full-Time

Job Number

202500040

Department

JUVENILE PROBATION

Opening Date

06/08/2026

• Description
• Benefits

Description

This is a full-time administrative position in the Juvenile Services Department. The Office Coordinator will provide clerical support to managers and employees, assisting in daily office needs and managing the department's general administrative activities.

Education and/or Experience

• High School diploma or High School Equivalency Certificate, experience working with youth preferred.

Other Qualifications, Certificates, Licenses, Registrations

• Must hold a valid Texas drivers license and liability insurance coverage.
• Driving record must reflect an acceptable rating by Ellis County to operate a county vehicle.

Examples of Duties

• Perform general administrative/clerical duties such as, but not limited to, filing, data entry, photocopying, managing schedules, coordinating travel arrangements, scheduling appointments, providing back-up to the switchboard, and ordering supplies
• Collect Money Orders/Cashier's Check payments
• Write, upload, and distribute email, correspondence memos, letters, faxes, court orders, and forms
• Create requisitions, purchase orders, change orders, and their respective attachments, as well as generate transmittals per the Project Manager
• Coordinate invoice routing, code invoices
• Forward invoices to the Accounts Payable Dept. to cut checks to Residential and Non-Residential Providers
• Monitor payments to Residential and Non-Residential Providers, update accounts payable and accounts receivable spreadsheet to ensure that payments are up to date
• Monitor County and State Funds, ensuring funds are balanced appropriately once disbursements are made
• Receive and enter various referrals, gather resources/information, and prepare case files, complete Assistant District (ADA) screening sheet, and forward the referral packet to ADA for determination on filing, and enter data in JCMS
• Handle any records requests from outside entities; searching databases, retrieving files, and maintaining records
• Maintain files and recordkeeping
• Assist in the preparation and completion of regularly scheduled reports.
• Monitor the sealing of records list and report the information to the appropriate department monthly
• Medicaid Tracking
• Communicates with TJJD for issues regarding error reports to meet compliance
• Call and report any maintenance requests via phone or email
• Consistent and regular attendance required
• Delivery of outgoing and incoming mail
• Process time sheets for payroll
• Weekly Bank Deposits
• Reconcile Restitution Bank Account
• Create case files and enter all data entry / TRN in JCMS
• Other duties as assigned

Typical Qualifications

PHYSICAL DEMANDS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position typically requires manual dexterity, talking, hearing, seeing, grasping, standing, walking, repetitive motions, stooping, kneeling, crouching, reaching, and climbing.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Performing the essential functions typically requires exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly.

NOTICE:

The above job profile does not include all essential duties of this job. All applicants and/or employees with disabilities are encouraged to contact the Human Resources Department to review and discuss the essential functions of the job, so that an applicant and/or employee can evaluate the job in greater detail to determine if he/she can safely perform the essential functions of this job with or without reasonable accommodation.

DISCLAIMER:

Job profiles are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions, or similar behaviors, attributes, or requirements associated with a job. A job description is not a comprehensive job profile. It is intended for the sole purpose of acquainting a person who is unfamiliar with such a position with a brief overview of the position's general direction and scope.

ELLIS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

ELLIS COUNTY PARTICIPATES IN E-VERIFY

Ellis County offers the following benefits for full-time employees.

Insurance:

HEALTH: PPO BCBS Plan

Ellis County offers an incentive program which pays for employee premiums at 100% if completed. Dependent coverage is available at the expense of the employee.

DENTAL: PPO BCBS Plan

Employee premiums are paid at 100% by the County. Dependent coverage is available at the expense of the employee.

VISION: BCBS/EyeMed Vision Care

Coverage is offered at the expense of the employee.

SUPPLEMENTAL BENEFITS

Accident, Cancer, Critical Illness, Disability, Hospital Indemnity, Term Life, and Whole Life offered through American Fidelity at the expense of the employee.

Retirement:

TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM (TCDRS)

Employee Deposit Rate:7% (Mandatory)Vesting:8 years of serviceEmployer Matching Rate:200% at retirementRetirement Eligibility:20 years of service (any age)For more information, please visit www.tcdrs.org

LIFE

The County provides each employee with a life insurance policy of 1x their annual salary through TCDRS.

DEFERRED COMPENSATION

The County offers a 457(b) Plan through Corebridge Financial. The County offers payroll deductions, and the employee chooses the amount of investment.

Other County Benefits:

VACATION

Vacation time is accrued after one year of service and granted on your anniversary date each consecutive year.

1st - 4th year anniversary date12 days

5th - 15th year anniversary date17 days

16th year anniversary date & thereafter22 days

SICK LEAVE

Employees accrue 4 hours of sick leave each month.

HOLIDAYS

Employees receive 14 paid holidays. Holiday schedules vary from year to year.

PERSONAL DAY

Employees receive one 8-hour personal day after completing 6 months of employment.

After the first six months of employment, employees will accrue one 8-hour personal day on January 1st of each consecutive year.

Employer Ellis, County of (TX)

Address 302 N Monroe St., Ste 338

Waxahachie, Texas, 75165

Phone 972-825-5490

Website https://www.co.ellis.tx.us/