Office Coordinator/ Legal Assistant-Law Firm

Burnett Specialists

Austin, TX

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JOB DETAILS

SKILLS

Accounting, Administrative Skills, Attorney, Calendar Management, Compensation and Benefits, Construction Planning, Copying Machines, Employee Relations, Employee Terminations, Equipment Maintenance/Repair, Fax Machines, Human Resources, Legal, Legal Support Skills, LexisNexis, Needs Assessment, Office Equipment, Operations Management, Organizational Skills, Performance Reviews, Printers, Property Maintenance, Property Management, Purchasing/Procurement, Staff Requirements, Staff Training, Training/Teaching, Videoconferencing

LOCATION

Austin, TX

POSTED

30+ days ago

Prestigious global AmLaw 100 firm is seeking an Office Coordinator/ Legal Assistant to be responsible for the daily execution of firm policies and procedures as well as providing administrative support to two trial attorneys.

ESSENTIAL FUNCTIONS

·      Supervises work of non-attorney personnel and allocates overflow of work; schedules temporary coverage in accordance with office policies; determines staffing needs; maintains time and attendance records.

·      Supports the performance review process by providing employee performance feedback, as appropriate, and sources evaluation forms for the Office Managing Partner.

·      Coordinates hiring, employee relations, and termination of non-attorney personnel with the affected attorneys and the firm-wide Human Resources department.

·      Provides orientation for new attorney and staff personnel by collecting their personnel and accounting forms; instructing on office facilities, equipment and procedures; scheduling computer training by firm-wide training staff; explaining benefit plans; obtaining office supplies; obtains the office pass, lobby listing, etc., from building management.

·      Coordinates training sessions with outside vendors such as Lexis and Westlaw.

·      Maintains appropriate levels of office supplies consistent with firm purchasing practices.

·      Ensures the operation and maintenance of all office equipment including printers, copiers, and fax machines, is consistent with firm practices and vendor agreements.

·      Assists the IS department with local IS issues.

·      Where appropriate, and consistent with firm contracts, interacts with third party vendors for copier, supply, fax machine, food vendor and cleaning service issues.

·      Interacts with building management for maintenance and other ordinary course issues.

·      Assists as needed with office planning, construction, and related projects.

·      Provides legal assistant support to two trial attorneys, including managing calendars, coordinating depositions and trial schedules, preparing and formatting pleadings and correspondence, organizing case files, e-filing documents, and facilitating trial preparation.

·      Coordinates video conferences, meetings, and office-wide administrative functions; assists with office planning and special projects.

·      Performs additional duties as needed to support attorneys and ensure efficient office operations.

QUALIFICATIONS

Education: High School Diploma required. Associate's degree preferred.

Experience: Minimum five years of applicable experience.

Office Coordinator/ Legal Assistant-Law Firm

Burnett Specialists

Austin, TX

About the Company

Burnett Specialists

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