Office Coordinator/ Legal Assistant-Law Firm
Burnett Specialists
Austin, TX
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JOB DETAILS
LOCATION
Austin, TX
POSTED
30+ days ago
Prestigious global AmLaw 100 firm is seeking an Office Coordinator/ Legal Assistant to be responsible for the daily execution of firm policies and procedures as well as providing administrative support to two trial attorneys.
ESSENTIAL FUNCTIONS
· Supervises work of non-attorney personnel and allocates overflow of work; schedules temporary coverage in accordance with office policies; determines staffing needs; maintains time and attendance records.
· Supports the performance review process by providing employee performance feedback, as appropriate, and sources evaluation forms for the Office Managing Partner.
· Coordinates hiring, employee relations, and termination of non-attorney personnel with the affected attorneys and the firm-wide Human Resources department.
· Provides orientation for new attorney and staff personnel by collecting their personnel and accounting forms; instructing on office facilities, equipment and procedures; scheduling computer training by firm-wide training staff; explaining benefit plans; obtaining office supplies; obtains the office pass, lobby listing, etc., from building management.
· Coordinates training sessions with outside vendors such as Lexis and Westlaw.
· Maintains appropriate levels of office supplies consistent with firm purchasing practices.
· Ensures the operation and maintenance of all office equipment including printers, copiers, and fax machines, is consistent with firm practices and vendor agreements.
· Assists the IS department with local IS issues.
· Where appropriate, and consistent with firm contracts, interacts with third party vendors for copier, supply, fax machine, food vendor and cleaning service issues.
· Interacts with building management for maintenance and other ordinary course issues.
· Assists as needed with office planning, construction, and related projects.
· Provides legal assistant support to two trial attorneys, including managing calendars, coordinating depositions and trial schedules, preparing and formatting pleadings and correspondence, organizing case files, e-filing documents, and facilitating trial preparation.
· Coordinates video conferences, meetings, and office-wide administrative functions; assists with office planning and special projects.
· Performs additional duties as needed to support attorneys and ensure efficient office operations.
QUALIFICATIONS
Education: High School Diploma required. Associate's degree preferred.
Experience: Minimum five years of applicable experience.
About the Company
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