Office Coordinator | Full Time | Palm Springs Convention Center

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. 

The Office Coordinator will provide administrative support to all OVG departments at the venue, as well as to the General Manager. This position coordinates a variety of complex administrative and clerical duties, as well as certain accounting duties.

This role pays an hourly rate of $25.00-$30.00.

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until September 25, 2026.

Oak View Group is proud to manage the food and beverage operations at the Palm Springs Convention Center, a premier destination for conventions, trade shows, corporate meetings, galas, and special events in the heart of the Coachella Valley. Through innovative culinary programs and exceptional hospitality, OVG delivers a diverse range of food and beverage experiences, including convention concessions, premium catering, banquet services, and customized event dining. Serving thousands of guests annually, the Palm Springs Convention Center offers team members the opportunity to be part of a dynamic environment dedicated to creating memorable guest experiences while supporting world-class events and gatherings.

• Accounts Receivable data entry, maintain Cash Receipts Log, Box Office Deposit Log, Cash Request Log, and clear checks in accounting software
• Answer, screen, and direct phone calls
• Respond to general customer questions or comments
• Provide general administrative support under direction from the General Manager, Directors, and staff
• Perform general administrative functions including mail distribution, photocopying, filing, ordering and maintaining office supplies
• Respond to public records requests received
• Assist Conference Center Sales Manager with client rental inquiries and contracting of events
• Provide administrative support including typing correspondence, maintaining calendar, preparing contracts, compiling expense and other reports
• Coordinate general office activities; develop and recommend office procedures and systems; ensure smooth office operations. 
• Assist with various event related duties as needed

• Previous office management or executive support experience preferred
• Proficiency with computers on a Windows platform
• Advanced knowledge of MS Office applications (Word, Excel, Outlook, Teams, etc.), with experience preparing accurate spreadsheets
• Consistent and reliable attention to detail, accuracy and validity
• Demonstrated ability to work as part of team and with all levels of management
• Ability to successfully interact and collaborate all team members professionally and supportively
• Demonstrated ability to prioritize and meet strict deadlines
• Demonstrated ability to adhere to strict levels of confidentiality, discretion and ethics
• Experience in composition of letters including business letters, memos and basic report preparation.
• Effective interpersonal skills to establish and maintain effective relationships with customers, employees, superiors and business contacts in a professional, timely and courteous manner

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.