Orlando Health Jewett Orthopedic Institute
West Region
Position: Office Coordinator
Derpartment: Orthopedics
Status: Full Time - Monday - Friday, 8:00 AM to 5:00 PM
Location: Brandon, FL
Job Summary:Coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to
staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management.
Why is Orlando Health your best place to work?
Education & Career Growth – Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.
Health & Wellness – Comprehensive medical, dental, vision, free virtual visits, and well-being programs.
Financial & Retirement – Up to 5% employer match on retirement contributions.
Work-Life Balance – Four weeks of paid parental leave, PTO, and flexible leave options.
Family & Pet Support – Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.
Essential Functions
Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephoneanswering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies
and coaching plan.
Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff.
Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record
retention, duplication, faxing, mail distribution, and ordering of supplies.
Performs scheduling and monitoring of time/payroll reports.
Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel
expense reports).
Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical
reports, and personnel records.
Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains
appropriate files.
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state
and local standards.
Maintains compliance with all Orlando Health policies and procedures.
Other Related Functions
Resolves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations.
Attends meetings and in-services. Presents reports as needed.
Provides ongoing training for office staff, ensures that staff completes all mandatory training and Occupational Health
testing/shots.
Provides information and opportunity for professional growth and development through participation in educational programs and
workshops.
Performs other related duties as assigned.
Education/Training
High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong
interpersonal, customer service, communication, and managerial skills required.
Licensure/Certification
None.
Experience
Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience.
At Florida Medical Clinic, your life is our specialty. Our team of compassionate, experienced physicians offers a comprehensive range of healthcare services. By specializing in everything from family practice and internal medicine services to cardiology, gastroenterology, sports medicine, plastic surgery, and beyond, all within a single, clinically integrated network, our team streamlines every aspect of your health care. There’s only one name you’ll need to remember for all of your medical needs: Florida Medical Clinic.
What Does FMC have to offer its employees?
We offer a wide choice of compensation and benefit programs that are among the best. From competitive salaries to retirement plans. We make every effort to take care of the people who make our company great.
We are also a company that strongly believes in giving back to the community in which we live and work. The Florida Medical Clinic Foundation of Caring supports individuals, children and families in need. The foundation has invested $2 million and 1,000s of volunteer hours in helping children, families and those in need.