Office Coordinator at a Law Firm

Adams & Martin Group is partnering with a respected law firm to identify an Office Coordinator for its Orange County office. This position plays a critical role in ensuring the smooth day-to-day operations of the office while providing exceptional service to attorneys, staff, clients, and visitors. The ideal candidate is organized, proactive, service-oriented, and capable of managing multiple priorities in a fast-paced professional environment.

Responsibilities

• Serve as a primary point of contact for firm personnel, building management, vendors, and visitors.
• Greet clients and guests, coordinate visitor check-in procedures, and assist with conference room logistics.
• Answer and direct incoming calls while providing professional customer service.
• Coordinate office events, meetings, firm functions, and hospitality services.
• Schedule conference rooms, manage meeting logistics, and oversee catering arrangements.
• Build and maintain strong vendor relationships, manage invoices, and coordinate service providers.
• Draft correspondence, reports, and internal communications.
• Maintain office calendars, distribution lists, phone directories, and office records.
• Partner with Facilities, IT, and other departments to resolve office-related issues.
• Coordinate parking administration, office maintenance requests, and emergency preparedness initiatives.
• Support attorneys and staff with administrative tasks, including travel arrangements, calendar management, time entry, and data entry.
• Foster a positive office environment while maintaining the highest level of professionalism and confidentiality.

Qualifications

• High school diploma required; additional education is a plus.
• 1-3 years of administrative, office coordination, or professional services experience.
• Law firm or professional services experience strongly preferred.
• Strong proficiency with Microsoft Word and Excel.
• Excellent written and verbal communication skills.
• Outstanding organizational skills and attention to detail.
• Ability to manage competing priorities and work effectively under pressure.
• Strong problem-solving, customer service, and interpersonal skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Flexible, adaptable, and able to thrive in a dynamic environment.