Office Coordinator- Admin

Position Details

Position Information

Working Title of Vacant Position Office Coordinator- Admin Job Type Full Time Posting Type Public Number of Vacancies 1 Department CHES INT BEHAV HEALTHC Division CIBH ADMINISTRATION Requisition Number 2026269 Number of hours worked per week 40 Work Schedule

Monday-Friday 8:00am-5:00pm with one hour lunch.

Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Work Site Location Chesapeake, VA Position Driving Requirement O - Occasional Pay Grade GE05 Pay Basis Semi-Monthly Advertised Salary

Starting Range: $40-531-$60,290

Actual salary is determined by experience and education.

Job Description

This position is located at 224 Great Bridge Blvd, Chesapeake, VA.

At Chesapeake Integrated Behavioral Healthcare, we are committed to providing high-quality healthcare in a compassionate and patient-centered environment that reflects the City of Chesapeake's CARE Standards: Courteousness, Attentiveness, Responsiveness, Empowerment, and Stewardship. We are seeking a detail-oriented and organized Office Coordinator to support the Continuous Quality Improvement department and associated quality improvement activities. The ideal candidate is one who takes initiative to solve problems, is collaborative and motivated by meaningful work that strengthens programs and enhances the client experience across our agency. Under the direction of the CQI Administrator, the Office Coordinator contributes to smooth day-to-day operations and the overall efficiency and effectiveness of the agency's mission-driven work.

Typical Tasks Will Include:

• Perform general office tasks such as managing correspondence, scheduling meetings, and coordinating logistics for meetings, training, and events.
• Provide complex clerical support to the CQI team. Serves as the primary support person to the CQI Administrator
• Proofread and distribute memos and other documents. Create and edit reports and presentations
• Assists with maintaining and updating agency policies, procedures, and standard operating materials, ensuring timely communication and accessibility for staff.
• Supports the development, organization, and revision tracking of agency forms, templates, and operational documents used across programs.
• Prepares, organizes, and updates training materials, orientation resources, and related documentation for agency use.
• Supports agency continuity and emergency preparedness functions by maintaining designated operational documents and resources
• Performs data entry, generates routine reports, and assists with monitoring documentation practices to support agency performance and quality initiatives.
• Provides general administrative and technical support to CQI operations and serves as backup support for designated responsibilities.
• Provides general administrative and technical support to CQI operations and serves as backup support for designated responsibilities.

The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.

Required Qualifications

VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires any combination of education and experience equivalent to an associate's degree in word processing, secretarial skills, or a closely related field.

EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support.

SPECIAL CERTIFICATIONS AND LICENSES: Requires a valid driver's license and driving record in compliance with City Driving Standards.

SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Preferred Qualifications

Requires any combination of education and experience equivalent to an associate's degree in word processing, secretarial skills, or a closely related field.

Posting Detail Information

Job Open Date 06/04/2026 Job Close Date 06/11/2026 Open Continuous No Special Instructions to Applicants

Please ensure that either Part- or Full-Time status is indicated for each employment entry listed on application and resume.

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing Occasionally- Up to 1/3 of the time. Sitting Continuously- 2/3 or more of the time. Walking Occasionally- Up to 1/3 of the time. Lifting Rarely- Less than 1 hour per week. Lifting Amount Exerting up to 10 lbs Carrying Occasionally- Up to 1/3 of the time. Carrying Weight Exerting up to 10 lbs Pushing/Pulling Rarely- Less than 1 hour per week. Pushing/Pulling Weight Exerting up to 10 lbs Reaching Rarely- Less than 1 hour per week. Handling Rarely- Less than 1 hour per week. Fine Dexterity Continuously- 2/3 or more of the time. Kneeling N = Never Crouching Never- Never occurs. Crawling Never- Never occurs. Bending Rarely- Less than 1 hour per week. Twisting N = Never Climbing Never- Never occurs. Balancing Never- Never occurs. Vision Continuously- 2/3 or more of the time. Hearing Continuously- 2/3 or more of the time. Talking Continuously- 2/3 or more of the time. Foot Controls Rarely- Less than 1 hour per week. Machines, Tools, Equipment and Work Aids Used

computer, scanner, copier, printer, credit card terminal, adding machine

city vehicle

Protective Equipment Required

None required

Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases S = Seasonally Physical Danger or Abuse S = Seasonally Other If Other, Description

Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust N = Never Extreme Temperatures N = Never Noise and Vibration N = Never Fumes and Odors N = Never Wetness/Humidity N = Never Darkness or Poor Lighting N = Never Primary Work Location Office Environment

Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures Frequently- From 1/3 to 2/3 of the time. Emergency Situations Occasionally- Up to 1/3 of the time. Frequent Change of Tasks Occasionally- Up to 1/3 of the time. Irregular Work Schedule/Overtime Occasionally- Up to 1/3 of the time. Performing Multiple Tasks Simultaneously Frequently- From 1/3 to 2/3 of the time. Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time. Tedious or Exacting Work Occasionally- Up to 1/3 of the time. Noisy/Distracting Environment Frequently- From 1/3 to 2/3 of the time. Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

No

Professional References

Professional References

Please provide contact information for professional references.

Minimum Requests 0 Maximum Requests 4

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you possess a valid driver's license and a driving record that is in compliance with the City's Driving Standards? Please review position requirements for details.
• Yes
• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter
• Transcripts