Accounts Payable, Administrative Skills, Calendar Management, Communication Skills, Customer Relations, Customer Support/Service, Data Entry, Detail Oriented, Document Management, Event Management, Executive Assistant Skills , Healthcare, Logistics, Mail Processing, Meeting Minutes, Multitasking, Nonprofit, Office Equipment, Onboarding, Operations Management, Operations Processes, Organizational Skills, Plan Meetings, Policy Development, Policy Implementation, Presentation/Verbal Skills, Procedure Development, Procedure Implementation, Process Improvement, Telephone Skills, Time Management, Travel Planning, Writing Skills
About Us
Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.
Our Core Values are:
- We serve faithfully by doing what''s right with a joyful heart.
- We never settle by constantly striving for better.
- We are in it together by supporting one another and those we serve.
- We make an impact by taking initiative and delivering exceptional experience.
Benefits
Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:
- Immediate eligibility for health and welfare benefits
- 401(k) savings plan with dollar-for-dollar match up to 5%
- Tuition Reimbursement
- PTO accrual beginning Day 1
Note: Benefits may vary based upon position type and/or level.
Job Summary
The Office Coordinator- Executive Support provides comprehensive administrative and clerical support to ensure efficient department operations. Responsibilities include data entry, document preparation, event coordination, and providing backup support for reception and mailroom functions. The role also supports process improvement initiatives, including assisting with the development of policies and procedures.
Onsite position
Essential Functions of the Role
- Oversee daily office operations, including accounts payable and onboarding support.
- Prepare and coordinate meeting agendas, minutes, and logistics.
- Support development and implementation of policies, procedures, and workflow improvements.
- Manage incoming calls, route inquiries, and ensure timely communication.
- Greet visitors and provide professional, customer-focused assistance.
- Coordinate calendars, schedule meetings, and arrange travel.
- Prepare and distribute reports, correspondence, and presentation materials.
- Handle incoming and outgoing mail and ensure timely distribution.
- Monitor and maintain office supplies and equipment.
- Maintain accurate and confidential records in compliance with organizational policies.
Key Success Factors
- Strong knowledge of office operations and administrative processes.
- Excellent customer service skills with professionalism and composure.
- Ability to maintain confidentiality and handle sensitive information.
- Effective verbal and written communication skills.
- Strong organizational skills with high attention to detail.
- Ability to manage multiple priorities and remain calm under pressure.
- Proficiency in document management and recordkeeping.
- General computer proficiency, including typing, email, and electronic documentation systems.
Belonging Statement
We believe that all people should feel welcomed, valued and supported.
QUALIFICATIONS
- EDUCATION - H.S. Diploma/GED Equivalent
- EXPERIENCE - 1 Year of Experience
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Baylor Scott & White Health
Baylor Scott & White Health (BSWH) is the largest not-for-profit health care system in Texas and one of the largest in the United States. With a commitment to and a track record of innovation, collaboration, integrity and compassion for the patient, BSWH stands to be one of the nation’s exemplary health care organizations. Our mission is to serve all people by providing personalized health and wellness through exemplary care, education and research as a Christian ministry of healing. Joining our team is not just accepting a job, it’s accepting a calling!