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Office Associate, Senior - BCPA Shared Staff Center

University of Wyoming and Subdivisions

Laramie, WY

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JOB DETAILS
SKILLS
Accounting, Administrative Management, Administrative Skills, Analysis Skills, Billing, Budget Management, Budget Reporting, Business Writing, Communication Skills, Contract Processing, Customer Support/Service, Dance, Data Analysis, Detail Oriented, Documentation, Employee Assistance Plan, Establish Priorities, Expense Tracking, Federal Laws and Regulations, Financial Planning, Financial Policies, Financial Procedures, Financial Services, Financial Transactions, Fine Art, Higher Education, Identify Issues, Leadership, Mail Processing, Music, Operational Support, Operations Management, People Management, Performing Arts, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Psychiatry and Mental Health, Purchase Orders, Purchasing/Procurement, Quality Assurance, Reconciliation, Record Keeping, Reporting Skills, Scholarship, State Laws and Regulations, Systems Maintenance, Telephone Skills, Theater, Transaction Processing/Management, Writing Skills
LOCATION
Laramie, WY
POSTED
3 days ago
**Office Associate, Senior - BCPA Shared Staff Center**   **Join Our Campus Community!**   Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!   **Why Choose Us?**   At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:   • **Generous Retirement Contributions:** The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. • **Exceptional Health & Prescription Coverage:** Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include https://www.uwyo.edu/hr/_files/docs/employee-benefits/medical-dental-rates-2025.pdf. • **Paid Time Off:** Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. • **Tuition Waiver:** Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. • **Wellness and Employee Assistance Programs:** Stay healthy with wellness initiatives, counseling services, and mental health resources.   At the **University of Wyoming**, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's https://www.uwyo.edu/hr/_files/docs/employee-benefits/benefit-summary.pdf.   **JOB TITLE:**   Office Associate, Senior - Buchanan Center for Performing Arts Shared Business Staff Center   **JOB PURPOSE:**   Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside designated unit/program; administratively supervise comprehensive office operations and support staff for department/unit.   **ESSENTIAL DUTIES AND RESPONSIBILITIES:**   • Autonomously interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations. • Perform complex problem resolution. Serve as a resource for department/unit and campus. • Participate in fiscal planning activities. • Research, compile, develop, analyze and integrate data. Prepare related reports and correspondence; perform difficult research for special projects as assigned by supervisor. • Create and/or maintain complex records systems and/or databases. • Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required. • Make recommendations on and revise existing office policies, systems, methods, and procedures; create/revise related documentation. Ensure compliance with policies and procedures. • Supervise support staff. • Oversee and assist with processing accounting transactions for all units served by the shared staff center (Music, Theatre & Dance, Visual Arts, Fine Arts Outreach). Duties include p-card reconciliation, creating and reconciling reimbursements, purchase orders, invoices, processing IDT's, initiating transfers, recording transactions on ledger, and assisting with budget tracking. Also assists the Executive Business Manager with drafting, processing, and tracking contracts. • Assist with hiring and payroll for part-time positions. Duties include completing hiring paperwork and costing for graduate assistants, hourly workers, and temporary lecturers; and supervising hourly positions including approval of timecards. May also assist with training hourly hires ho to enter time. • Main contact and staff support for department websites. Duties include overseeing work of office associates on the websites and assisting with edits as needed. • Assist with scholarships as needed. Duties may include organizing, tracking, and helping lead staff with scholarships or taking on additional financial transactions during scholarship awarding. • Cross trains with Buchanan office associate to fill in front office duties as needed. Duties include answering phones, taking and disseminating messages, responding to department emails, handling walk in traffic, sorting and delivering mail, and checking out keys and lockers. Oversees the Buchanan office associate duties of course scheduling and locker inventory. • Assists with financial reporting and communication of financial policies. Duties include assisting the Executive Business Manager with financial reporting to the Dean's Office, annual budget meeting reports, other financial researching and reporting as assigned, and explaining policies and procedures to faculty and staff. • Other duties as assigned by supervisor including filling in for vacancies as needed. • Assists with tracking expenses across multiple departments. Oversees marching band expenses and is the main contact to provide guidance related to UW policies and procedures. • Assists with processing transactions and guiding faculty and staff based on procurement policies across all departments served by the shared staff center including Theatre & Dance, Music, Visual Arts, and Fine Arts Outreach. • Must have a strong understanding of all financial policies and procedures and must be able to communicate these to faculty of all departments served.   **COMPETENCIES:**   • Analysis/Problem Identification • Attention to detail • Consistency • Individual Leadership • Initiative • Quality Orientation • Work Prioritization & Management   **MINIMUM QUALIFICATIONS:**   Education: **Associate's degree**   Experience: **1 year progressively responsible work-related experience**   **1-year related work experience required, experience may substitute for an associate's degree/equivalent combination of education and experience**   **DESIRED QUALIFICATIONS:**   Bachelor's Degree or equivalent combination of education and experience   Experience with purchasing, P-cards, and purchase orders   Experience with electronic record keeping and reporting   Excellent written and verbal communication skills   Experience in higher education/academia   **REQUIRED APPLICATION MATERIALS:**   Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:   • Cover letter • Resume or C.V. • Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). **WORK LOCATION:**   **On-campus:** This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.   **WORK AUTHORIZATION REQUIREMENTS**:   The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.   **HIRING STATEMENT/EEO:**   All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email mailto:jobapps@uwyo.edu/.   **ABOUT LARAMIE:**   The University o

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University of Wyoming and Subdivisions