About the Role
We're looking for an organized, personable, and detail-driven Office Associate/Events Coordinator to keep our corporate office running smoothly and bring our internal and external events to life. This role blends day-to-day administrative support with the planning and execution of company events, meetings, and special projects. You'll be the friendly face of our office and the steady hand behind the scenes that make things happen.
Key Responsibilities
Office Operations & Administrative Support
Greet visitors, manage front-desk/reception duties, and serve as a primary point of contact for office inquiries
Maintain office supplies, equipment, and vendor relationships (cleaning, catering, maintenance, etc.)
Manage and coordinate upcoming office move from Midtown to Buckhead.
Manage incoming/outgoing mail, deliveries, and shipping logistics
Support scheduling, calendar coordination, and meeting room bookings
Assist with onboarding logistics for new hires (workspace setup, supplies, welcome materials)
Maintain a clean, organized, and welcoming office environment
Handle basic bookkeeping tasks such as processing invoices or tracking office-related expenses
Events Coordination
Plan, organize, and execute internal events (team meetings, all-hands, holiday parties, offsites) and external events (client meetings, conferences, networking events)
Manage event logistics including venue selection, catering, vendor coordination, AV/tech setup, and budgets
Create and manage event timelines, checklists, and run-of-show documents
Coordinate invitations, RSVPs, and attendee communications
Source and negotiate with vendors (caterers, venues, rental companies, entertainment)
Track event budgets and provide post-event recaps/reports
Gather feedback to continuously improve future events
Cross-Functional Support
Collaborate with HR, Marketing, and Leadership on event needs and office initiatives
Support culture-building initiatives (birthdays, recognition programs, team-building activities)
Assist with special projects as assigned
Qualifications
Required:
1–3+ years of experience in an office administration, coordination, or events role
Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously
Strong written and verbal communication skills
Proficiency with Microsoft Office/Google Workspace (Docs, Sheets, Calendar, Slides)
Comfortable working with vendors, negotiating contracts, and managing budgets
Friendly, professional demeanor with strong customer-service instincts
Ability to lift/move event materials (up to 25–30 lbs) and stand for extended periods during events
Preferred:
Experience with event management or project management tools (e.g., Asana, Eventbrite, Trello)
Familiarity with basic AV/tech setup for meetings and events
Prior experience in hospitality, administrative support, or corporate events
A creative eye for event design, decor, and guest experience
What Success Looks Like
The office runs smoothly with minimal friction for employees and visitors
Events are well-organized, on-budget, and leave a positive impression on attendees
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