Office Assistant

Do you have the career opportunities as an Office Assistant you want with your current employer? We have an exciting opportunity for you to join HealthTrust Workforce Solutions which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Note: This position is a part-time role, working in the Sunrise, FL office on Tuesdays, Wednesdays, and Thursdays of each week.

Job Summary and Qualifications

JOB TITLE – Office Assistant

SUPERVISOR – Facilities Manager

SUPERVISES – None

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

• Mailroom Operations Back-Up (including but not limited to) receiving/logging daily courier deliveries (FedEx/UPS/DHL/USPS) and ensuring outgoing daily pick-ups by couriers at end of each day.
• Contact all recipients of incoming overnight packages.
• Receiving office supplies from Staples and securely storing all supplies/boxes in appropriate areas as needed.
• Disseminate office supplies to staff and provide copy paper to copy rooms as needed.
• Retrieve daily USPS mail from designated mailboxes.
• Administer postage to daily outgoing mail as required and bring outgoing mail to mailboxes promptly in time for daily postal pick-ups when feasible.
• Deliver all Interoffice Mail to appropriate recipients.
• Responsible for toner and copier supplies ordering and changing toner when necessary, including troubleshooting of paper jams or equipment malfunctions.
• Responsible for all meeting room set-up requests, including moving tables, chairs and flex wall to accommodate large meetings, including beverage set-ups. Assists with moving small office furniture and folding tables upon request.
• Maintains and replenishes beverages to Executive offices, conference rooms and training rooms regularly.
• Create FedEx labels for various departments upon request.
• Replenish coffee supplies daily at all break areas throughout the day.
• Replenish kitchen supplies throughout the day. Ensure kitchen remains clean daily including wiping down inside of microwaves, wiping down kitchen counters and tables, pushing in chairs, including garbage removal as needed.
• Other duties as assigned.

 

KNOWLEDGE, SKILLS, & ABILITIES – This position requires the following minimal requirements:

• Organization – proactive in prioritizing needs and effectively managing priorities.
• Communication – communicates clearly and concisely.
• Interpersonal Skills – able to work effectively with other employees, supervisors, and external parties.
• Demonstrates knowledge and understanding of organizational policies and procedures.
• Basic MS Office computer skills, familiarity with Outlook Email, Calendar functions and familiarity with basic office equipment, including printers/copiers and postage mail equipment.

 

EDUCATION – High School Diploma or GED Equivalent required

EXPERIENCE – 1 year or more experience working in office environment and/or Customer Service

PHYSICAL DEMANDS/WORKING CONDITIONS –

• Exert up to 50 lbs force occasionally, and /or up to 20 lbs frequently.
• Requires prolonged sitting some walking, standing, kneeling, repetitive tasks/motions and stretching.
• Requires clarity of vision, eye-hand-foot coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment.
• Requires the perceiving the nature of sounds at normal speaking levels with or without correction; ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Requires normal eyesight to record, prepare, and communicate appropriate reports.
• Requires dexterity to type.

Benefits

HealthTrust Workforce Solutions, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Are you looking for a healthcare career that offers opportunities for personal and professional growth? Look no further than HealthTrust Workforce Solutions. At HealthTrust, we believe that healthcare is all about people - those who provide it and those who receive it. As a wholly-owned subsidiary of HCA Healthcare and a preferred partner to thousands of top-performing hospitals, we are the largest managed services provider in the healthcare industry. With over 28,000 professionals placed in healthcare roles each year, we take pride in expanding skill sets, broadening career horizons, providing economic stability, and cultivating personal growth. Join us and pave the way for a fulfilling healthcare career.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Office Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.