Administrative Skills, Calendar Management, Communication Skills, Computer Hardware, Computer Skills, Computer Software, Computer Systems, Copying Machines, Database Technology, Detail Oriented, Document Scanners, Fax Machines, Identify Issues, Meeting Minutes, Multitasking, Office Equipment, Order Processing, Organizational Skills, Presentation/Verbal Skills, Reporting Skills, Request for Information (RFI), Telephone Skills, User Documentation, Voice Mail, Writing Skills
Administrative Assistant
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will have strong multitasking abilities, excellent communication skills, and a proactive attitude. This position requires proficiency in office operations and the ability to maintain both manual and electronic filing systems.
Key Responsibilities:
- Monitor, input, and generate reports using the Therap system.
- Operate office machines such as photocopiers, scanners, fax machines, voicemail systems, and personal computers.
- Answer and direct telephone calls, take messages, and provide information as needed.
- Maintain and update filing, inventory, mailing, and database systems, both manually and electronically.
- Organize and maintain both hard copy and digital filing systems.
- Update the Community Calendar and staff schedules on a monthly basis.
- Communicate with customers, employees, and other stakeholders to answer questions, disseminate or explain information, process orders, and address complaints.
- Compile, copy, sort, and file records related to office activities, business transactions, and other operations.
- Manage calendars, schedule appointments, and ensure all arrangements are completed efficiently.
- Review files, records, and other documents to retrieve information for requests and inquiries.
- Prepare meeting agendas, attend meetings, and record and transcribe minutes.
- Troubleshoot issues with office equipment, including computer hardware and software.
Qualifications:
- Strong organizational and multitasking skills.
- Proficiency in computer systems and office software.
- Excellent written and verbal communication abilities.
- Detail-oriented and able to maintain confidentiality.
- Experience with the Therap system is a plus but not required.
Please e-mail your resume. You may call 404-299-2661 for more information.