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Office Assistant

Cincinnati Thermal Spray

Springfield, New Jersey

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JOB DETAILS
SKILLS
Accounts Receivable, Administrative Skills, Billing, Communication Skills, Credit and Collections, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), Establish Priorities, High School Diploma, Inventory Reports, Kanban, Machining, Manufacturing, Materials Requirements Planning (MRP), Mathematics, Network Routers, Order Management, Production Schedule, Purchase Orders, Purchasing/Procurement, Record Keeping, Reporting Skills, Sales, Sales Management, Shipping Documents, Shipping/Receiving, Time Management
LOCATION
Springfield, New Jersey
POSTED
Today
SUMMARY:
The Office Assistant supports daily front-office and production administration for a busy machine shop. This role processes sales orders, maintains documentation across BTS/Precision/Kanban systems, coordinates purchasing, assists with shipping (domestic & international), and keeps inventory records synchronized. The ideal candidate is detail-oriented, reliable, and comfortable working with ERP/MRP tools in a manufacturing environment.

ESSENTIAL DUTIES & RESPONSIBILITIES:
  • Enter and manage sales orders, verify customer details, and update production schedules.
  • Prepare and maintain work orders, routers, and associated documentation.
  • Coordinate with production and shipping to ensure accurate order tracking and timely delivery.
  • Create and manage purchase orders for raw materials and non-inventory items.
  • Support Accounts Receivable by monitoring collections and preparing reports.
  • Handle invoicing, scanning, and electronic recordkeeping in various systems.
  • Maintain office and shop essentials inventory.
  • Assist with domestic and international shipping paperwork and coordination.
  • Performs other duties as assigned.

QUALIFICATIONS:
  • Flexibility and the ability to prioritize new tasks as they come in.
  • Attention to detail and accuracy
  • Time management and excellent communication skills.
  • High School diploma or GED
  • US Person pursuant to ITAR / EAR
  • Good mathematical skills

About the Company

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Cincinnati Thermal Spray