Office Assistant - Small Business Bookkeeper

The Office Manager is responsible for the Bookkeeping, Scheduling, Employee On-boarding, Accounts Payable and Receivable, and other various jobs as assigned. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Benefits:

• Locally owned and operated
• Career Advancement Opportunities
• Opportunity for advancement
• Training & development
• Employee discounts
• Flexible schedule

You might be a great fit if…

• You enjoy serving others as we would like to be served. 
• Making something better than how you found it.
• You enjoy making a difference in your community. 
• You enjoy helping others. 
• You enjoy working in teams.
• You're motivated by new opportunities.

Job Summary:
The Office Manager is responsible for the Bookkeeping, Scheduling, Employee On-boarding, Accounts Payable and Receivable, and other various jobs as assigned. This person will need to provide great customer service to both our vendors and customers at all times. Attention to detail is a must!  Update Quickbooks by entering in months worth of backlogged entries. 

Responsibilities:

• Customer Service
  • Answer Phones and check messages.
  • Check Email Daily and respond in kind.
  • Helps repair department by keeping track of inbound and current repairs.
  • Maintain customer loyalty program 
• Personnel
  • Manages time off requests and schedule accommodations
  • Notify mechanic of repair related issues
  • Payroll Preparation
  • Place employment ads.
  • Conduct phone and face to face interviews
  • New Hire orientation and on-boarding
  • Maintain employee records 
  • Maintain and improve employee training program
• Operations
  • Solve operational problems as they happen.
  • Daily sales paperwork review.
  • Post all transactions to Quickbooks
  • Update Quickbooks and input months of back logged entries
  • Reconcile multiple bank and  company credit card accounts monthly.
  • Keeps track of bills & schedule payments or checks for owner to sign.
  • Prepares invoices, follow up letters, and works on past due invoices.
  • Invoice and purchase order reconciliation
  • Filing, organizing
  • Order office supplies and maintain inventory
  • Bank Deposits

Qualifications:

• Basic accounting knowledge is required.
• Quickbooks entry, journal entries, downloading transactions and importing them.
• Superior organizational skills with attention to detail.
• Strong computer skills and ability to learn computer based concepts quickly.
• Capable of handling multiple tasks at one time.
• Strong communication skills.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other associates of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 
• Ability to compute rate, ratio, and percents and interpret data.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. 
• Ability to take notes, follow procedures, follow instructions, pass on information to others clearly and effectively