Office Assistant / Safety Coordinator

Manor Tool

Schiller Park, IL

JOB DETAILS
SKILLS
Administrative Skills, Billing, Communication Skills, Communication Systems, Data Entry, Document Management, Documentation, English Language, Fire Alarm, Hazard Analysis, High School Diploma, Machining, Multilingual, OSHA, Operational Support, Order Processing, Organizational Skills, Production Control, Production Support, Purchasing/Procurement, Safety Compliance, Safety Training, Safety/Work Safety, Spanish Language, Telephone Skills, Time Management, Warehousing
LOCATION
Schiller Park, IL
POSTED
30+ days ago

The Role

This is a role for someone who wants to do more than answer phones. You will lead safety for our shop and support the front office, splitting your time between the two in a way that keeps every day a little different.

As our Safety Lead, you own the programs that keep people whole at the end of every shift: OSHA compliance, training, walkthroughs, LOTO, PPE, machine guarding, SHARP. You run the Safety Committee. New hires - including temps - learn how we work safely from you. On the office side, you handle the kind of everyday operations that keep a small manufacturer running smoothly: visitors, phones, mail, documentation, and some order entry and invoicing support.

Why People Like This Job

  • A predictable 5-day schedule, Monday through Friday 7:30am – 4pm
  • Real ownership of the safety program. You set the standard.
  • You will not sit at one desk for eight hours.
  • A small, steady team where your work is visible and appreciated.
  • Full time Benefits (ask us for details - happy to walk through them).

What You Will Own

Safety and compliance:

  • Coordinate all company safety activities - written programs, OSHA reporting, and Safety Committee meetings.
  • Keep us aligned with the SHARP program and OSHA standards: machine guarding, PPE, lock-out/tag-out.
  • Run new-hire safety training (including for temp staff) and lead annual refreshers.
  • Walk the shop regularly and identify safety hazards.
  • Maintain safety and training records, plus controlled documents for production and maintenance.
  • Stay current - new methods, workshops, better training protocols. Bring ideas back.

Production and operational support:

  • Make sure the shop has the safety supplies it needs, when it needs them.
  • Schedule scrap pickups and handle the paperwork.
  • Schedule annual fire alarm and communication system inspections.

 

Front office:

  • Greet and sign in visitors, get them properly PPE'd, and make them feel welcome.
  • Answer phones, handle mail, keep files organized.
  • Help with order entry, invoicing, and purchasing when the office needs an extra set of hands.

What You Bring

  • High school diploma or equivalent.
  • Comfort moving between a shop floor and an office - and respecting both.
  • Clear, confident communication. You can run a training session, talk to a visitor, and hold the line on a safety rule without making it personal.
  • Organized, dependable, and on time.
  • Basic computer comfort for email, documents, and data entry.

Nice to Have

  • Prior experience in manufacturing, a shop, or a warehouse.
  • OSHA 10 or 30, or existing training in lock-out/tag-out, hazard communication, PPE, or emergency evacuation. We will help you get there if not.
  • Bilingual English / Spanish.
  • Experience with ISO documentation.

The Honest Part

The shop side of this job is a real metalworking environment - moving machinery, noise, dust, mist, oils, and solvents. You will be on your feet moving between the floor and the office and using a computer for documentation. Nothing heavy to lift, but you do need to move around the building comfortably. PPE is provided and required.

If leading safety for a small manufacturer sounds like your kind of work -we want to hear from you.

Ready to Apply?

Send us your resume and a short note about why this role appeals to you right now. We read every one.

About the Company

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Manor Tool