Office Assistant

What You'll Do

Administrative Support

• Answer and direct incoming phone calls professionally
• Welcome and assist clients, visitors, and vendors
• Schedule appointments, meetings, and company events
• Prepare, scan, file, and organize documents and records
• Perform data entry and maintain accurate databases
• Support management and staff with daily administrative needs

Office Operations

• Maintain office supplies and assist with ordering inventory
• Process incoming and outgoing mail and deliveries
• Coordinate with vendors and service providers
• Assist with maintaining organized office spaces
• Support office equipment management and service requests

Customer Service

• Respond to customer inquiries by phone, email, and in person
• Maintain positive relationships with clients and business partners
• Provide professional and timely communication
• Assist with maintaining customer records and contact information

Additional Support (Preferred)

• Assist with company newsletters and communications
• Support social media content scheduling and posting
• Update contact lists and company information on business platforms

Qualifications

Required

• High school diploma or equivalent
• Administrative, office support, or customer service experience preferred
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and professionalism
• Strong attention to detail and follow-through

Preferred

• Experience in a small business environment
• Familiarity with Google Workspace, Canva, Mailchimp, or CRM systems
• Experience supporting marketing or communications initiatives

What We Offer

• Competitive hourly pay
• Consistent schedule and stable work environment
• Supportive and collaborative team culture
• Opportunities to expand administrative and professional skills
• Potential for growth within the organization

Physical Requirements

• Ability to sit, stand, walk, and use a computer for extended periods
• Ability to occasionally lift up to 20 pounds
• Ability to communicate effectively in person, by phone, and electronically

Equal Opportunity Employer

We are an Equal Opportunity Employer and welcome applicants from all backgrounds. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic in accordance with federal, state, and local laws.