Office Assistant

Job Description:

Now hiring for an Office Assistant

Location: Oceanside, CA

Pay Rate: $25 - 30/ per hour

Schedule: 7:30 AM - 4:30 PM | Monday - Friday

Paperwork? Phones? People? You Make It Look Easy.

Some call it multitasking, you call it your daily routine. Step into this Office Assistant role and show off your skills in keeping people, projects, and priorities perfectly aligned. Fast-paced? Always. Fun? Definitely.

Looking for Office Assistant jobs in Oceanside where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

If your skills and experience are a good match for this role please apply today. This opportunity is based on an Office Assistant career path and is being offered by Staffmark to qualified candidates.

Education Requirements

• High school diploma or GED required.
• Associate degree in Business Administration, Office Management, Customer Service, or a related field is a plus.
• Additional training in administrative support, customer service, or office technology preferred.

Experience Requirements

• Minimum of 2 years of administrative, office support, customer service, or order processing experience preferred.
• Strong proficiency with Microsoft Office, including Excel and Outlook.
• Experience with data entry, billing, invoicing, and online order management.
• Excellent phone etiquette and professional communication skills.
• Ability to prioritize tasks, manage multiple responsibilities, and maintain accuracy under deadlines.
• Strong organizational skills and attention to detail.

Job Duties

• Process and manage online customer orders accurately and efficiently.
• Answer incoming phone calls and assist customers with product information and order inquiries.
• Enter customer, order, and inventory data into company systems with a high degree of accuracy.
• Support billing, invoicing, and documentation processes.
• Provide exceptional customer service through phone, email, and other communication channels.
• Monitor order status and coordinate updates as needed.
• Maintain organized records, files, and administrative documentation.
• Assist with general office operations and routine clerical functions.
• Communicate effectively with customers, vendors, and internal team members.
• Support daily business operations while maintaining professionalism and confidentiality.

Physical Capabilities

• Ability to sit, stand, and move throughout the office as needed during the workday.
• Frequent use of computers, phones, and office equipment.
• Ability to occasionally lift and carry materials weighing up to 25 pounds.
• Ability to maintain focus and accuracy while handling detailed administrative tasks.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"Staffmark worked diligently to find me a place to work." - Stacey, Administrative Assistant

Ready to make things happen? Apply today and let's get to work.

What You Will Do

As a Office Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

A Office Assistant helps support the daily rhythm of an office by keeping tasks organized, information accurate, and communication moving. This role requires strong administrative ability and a professional approach to working with people and details.

The Office Assistant must be able to manage competing priorities, follow instructions, maintain records, prepare materials, and support coworkers with timely assistance. Strong computer skills and a commitment to accuracy help ensure work is completed correctly.

This position is ideal for someone who values organization, dependability, and teamwork. A capable Office Assistant helps reduce confusion, improve efficiency, and support smoother daily operations.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.