Office Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$30–$30 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Access Control, Administrative Skills, Biology, Calendar Management, Cellular Telephone, Conference Management, Continuous Improvement, Copying Machines, Detail Oriented, Establish Priorities, Executive Assistant Skills , Follow Through, Fortune 500 Customers, Legal, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Mobile Devices, Multitasking, Needs Assessment, Nonprofit, Office Equipment, Onboarding, Organizational Skills, Printers, Regulations, Reimbursement, Shipping/Receiving, Time Management, Travel Planning, Voice Mail
LOCATION
New York, NY
POSTED
6 days ago
Our client, a non profit organization, is seeking a Temporary Part Time Office Assistant for their midtown office. This role will begin as soon as they find the right person through June 26th, with the possibility of an extension if needed by the team. The hours and schedule for this role is Mondays-Thursday from 9:30am-5:30. The role pays up to $30/hr.
Responsibilities:
Office and Reception
- Manage IMHR's general incoming communications including phone, voicemail, email, and paper mail, which includes responding, directing, and distributing communications in a timely and professional manner, as well as checking, taking, and routing messages
- Serve as the IMHR front desk receptionist, providing excellent service to all who visit while maintaining discretion and confidentiality with high-profile visitors and contacts, including greeting visitors to the office, ensuring guests are comfortable and connected with the appropriate staff, and helping to maintain the reception and office area in suitable condition for visitors and staff alike
- Coordinate office and kitchen supplies, including keeping inventory, placing orders as directed/needed, receiving/restocking, and maintaining general organization and tidiness of storage and display areas
- Assist with service calls and maintenance requests for the office and serve as a liaison with the building's facilities team as needed and directed
- Coordinate booking and scheduling of conference and other rooms within the IMHR office and in the building's shared amenities and community spaces
- Proactively identify other office needs and perform other office responsibilities and tasks and needed and assigned
Executive Suite Support
- Provide support to both the CEO's office (CEO and Executive Assistant) and to the EVP, including personal assistance to the CEO, and for both, scheduling, making travel arrangements, and performing expense approval and reimbursement processes, plus other office support duties as needed and assigned
- Assist with Executive Suite projects and initiatives as needed and assigned
Department and Project Support
- Assist HR and Operations team in organizing office and staff activities, including staff lunches, celebrations, and retreats; new hire and contractor onboarding; and general orientation of office information and procedures
- Administrative support to other departments on projects and tasks as needed and assigned
Who You Are:
- You are a consummate and proactive professional, able to aptly and tactfully interact with a variety of people and anticipate the needs of visitors and staff. You are a strong multitasker able to effectively prioritize competing tasks and pivot when necessary. You have excellent organizational and time-management skills, you are dependable, and you have strong follow-through.
- 2-3+ years of experience in administrative, office, coordinator, and/or executive/personal assistant role(s), preferably in a non-profit organization
- An undergraduate degree in a related field is preferred or an equivalent combination of experience
- Skill and experience with heavy scheduling and travel planning
- Strong attention to detail, thoroughness, and accuracy
- Familiarity with, and ability to use, office equipment, including but not limited to phones, mobile devices and tablets, printers, copiers, basic door access controls, and kitchen appliances
- Proficiency with Google Workspace (including Gmail, Calendar, Drive, Docs, Sheets, Slides) and Microsoft Office (including Word, Excel, Word, PowerPoint), and the ability to learn new programs and skills as needed.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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