Administrative Skills, Calendar Management, Communication Skills, Customer Experience, Customer Relations, Detail Oriented, Documentation Format, Event Management, Executive Assistant Skills , Fax Machines, High School Diploma, Inventory Management, Logistics, Microsoft Product Family, Organizational Skills, Spreadsheets, Telephone Skills, Time Management
Are you organized, personable, and ready to be the face of a dynamic workplace? Flatrock is looking for a professional and detail-oriented Office Assistant who thrives in a fast-paced environment and loves keeping things running smoothly.
In this role, you’ll be the first point of contact for clients, visitors, and team members—creating a welcoming, polished experience while supporting essential day-to-day operations.
What You’ll Do:
Front Desk & Customer Experience
- Great and welcome visitors with professionalism and warmth
- Answer, screen, and direct incoming calls
- Maintain a clean, organized, and inviting reception area
Office Coordination & Administration
- Manage office supply inventory and keep stock updated
- Handle filing, photocopying, faxing, and general clerical tasks
- Oversee spreadsheet and assist with various projects
- Prepare and format documents for internal and external use
- Support companywide meetings and events
Team Support & Collaboration
- Assist HR, Operations, CSA team, and Executive Assistant with daily needs
- Help coordinate office events and supply logistics
- Maintain strong, positive relationships across all departments
- Ensure support of company values, including advocating for resident rights
Specialized Tasks
- Conduct fingerprinting for scheduled appointments
- Use a variety of software tools (Microsoft Suite)
Qualifications- High School Diploma or GED
- Strong organizational and time management skills
- Excellent communication and a friendly, professional demeanor
- Prior front desk, office assistant experience required
- Reliable transportation
At Flatrock, you’re more than just an employee—you’re part of a supportive team that values collaboration, professionalism, and growth. If you enjoy variety in your day and take pride in creating a welcoming environment, this role is for you.
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