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Office Assistant

Smart USA Inc

bay shore, NY

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JOB DETAILS
SKILLS
Accounts Payable, Accounts Receivable, Administrative Skills, Calendar Management, Cargo/Freight, Communication Skills, Computer Skills, Establish Priorities, Fax Machines, High School Diploma, Intuit Quickbooks, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multilingual, Office Equipment, Order Processing, Organizational Skills, Presentation/Verbal Skills, Printers, Telephone Skills, Time Management, Writing Skills
LOCATION
bay shore, NY
POSTED
30+ days ago
Benefits/Perks
  • Competitive Compensation
  • Paid Time Off
  • Career Growth Opportunities
Job Summary
We are seeking a motivated and outgoing Office Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, freight and logistics, AR/AP, and taking in customer orders. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 


Responsibilities 
  • Answer incoming phone calls and route them to the appropriate person
  • Schedule appointments and maintain a calendar
  • Write emails, memos, and letters and distribute them appropriately
  • Contribute to company reports
  • Maintain an organized filing system
  • Develop, update, and maintain relevant office procedures
Qualifications
  • High school diploma/GED required
  • Previous experience as an Office Assistant or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks
  • Highly organized with excellent time management skills and the ability to prioritize projects
  • Bilingual preferred

About the Company

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Smart USA Inc