Office Assistant and Special Terms Coordinator-Registrar's Office

Office Assistant and Special Terms Coordinator-Registrar's Office - West Virginia Wesleyan College

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59 College Ave.

Buckhannon, WV 26201

(304)-473-8000

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Office Assistant and Special Terms Coordinator--Registrar's Office

POSITION: Full-Time

DATE POSTED: 2026-05-21 16:54:35

WV Wesleyan College is seeking a Office Specialist & Special Terms Coordinator for the Office of the Registrar. This is an entry level position of 37.5 hour per week. The position performs a variety of data entry and clerical tasks in support of the Office of the Registrar.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Serves as a point of entry to the Registrars Office; greeting office patrons, answering the office telephone, monitoring office email account and filing
• Processes transcript requests
• Classroom assignments for each academic term
• Complete student enrollment and degree verifications
• Coordinate registration and enrollment for special graduate terms
• Manages incomplete grading process
• Processes internship and directed study coursework
• Participates in all activities associated with course registration and grading specifically managing the roster verification process and processing of internship and directed study paperwork
• Scans and files documents in electronic imaging system
• Ensures accurate and confidential maintenance of all student academic records in compliance with the Family Educational Rights and Privacy Act (FERPA)
• Provides general academic information and support to students, faculty, and staff and answers questions related to academic processes and policies
• Other duties as assigned

QUALIFICATIONS:

• Bachelors degree preferred; experience preferred in a Registrars Office or related office work
• Excellent technological skills, especially in a student information system and Microsoft Office
• Ability to collaborate with various offices and personnel on campus
• Deliberate organizational skills and high degree of attention to detail
• Excellent communication skills written and verbal
• Ability to prioritize projects
• Ability to handle multiple tasks with frequent interruptions

To Apply:

Interested candidates should submit a letter of interest, resume, plus names and contact information of three professional references to wvwcjobapp@wvwc.edu. In the subject of the email, please include ##18## - Office Specialist & Special Terms Coordinator. The review of applications will begin immediately and continue until the position is filled.

West Virginia Wesleyan College does not discriminate on the basis of race, sex, color, national or ethnic origin, creed, ancestry, marital/family status, veteran status, sexual orientation, gender, gender identity, gender expression, pregnancy, religion, age, disability or blindness, or any other characteristic protected by local, state or federal law , to include Title VI, Title VII, Title IX, Section 504, and the Age Discrimination Act, in the administration of its admission policies, scholarship and loan programs, educational programs, employment, athletic programs, co-curricular activities, or other College administered programs. WVWCs nondiscrimination polices may be accessed at https://www.wvwc.edu/title-ix/. For inquiries about the application of these laws in WVWCs programs activities or to file a report, contact the Title IX Coordinator at titleix@wvwc.edu or 304-621-1316.

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West Virginia

Wesleyan College

59 College Ave.

Buckhannon, WV 26201

(304)-473-8000