Office Assistant 1 (Long Island Regional HQ - Finance Office)

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Review Vacancy

Date Posted 06/04/26

Applications Due06/18/26

Vacancy ID217380

• Basics
• Schedule
• Location
• Job Specifics
• How to Apply

NY HELPYes

AgencyParks, Recreation & Historic Preservation, Office of

TitleOffice Assistant 1 (Long Island Regional HQ - Finance Office)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40232 to $48828 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Suffolk

Street Address Belmont Lake State Park - Administration Headquarters - Finance Office

625 Belmont Ave

City West Babylon,

StateNY

Zip Code11702

Duties Description Assigned to the Long Island Regional Administrative Headquarters at Belmont Lake State Park, the incumbent will provide clerical work and office support to the Regional Finance Office. Under the supervision of higher?level personnel, duties include, but are not limited to:

• Assist in the regional auditing of parks - cash counts, floor checks, golf and camping checks, concession inspections, and compile reports
• Assist with ensuring that all parks are entering all deposits and attendance into regional programs on time
• Assist with housing payments; Bill Captree boatmen berth electricity; Brentwood ballfield lights electricity and Jones Beach cell tower electricity
• Assist with generating revenue and attendance reports for the region
• Assist Albany Revenue in resolving bank reconciliation discrepancies, credit card chargebacks, and credit card charge importation errors into PORTS from Aspira, ParkHub, and Ventek
• Assist in inventorying financial stationery
• Assist Park Staff with verifying accuracy on procurement records and Process Vendor requests for payment
• Approve vouchers verifying all information is accurate and respond to incorrect charges and coding in E-Settlements
• Assist in processing Direct Pays, interagency payments, and employee reimbursements.
• Perform other clerical duties as assigned.

Minimum Qualifications If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.

NY HELPS or 55-b/c Qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

There are no minimum education or experience requirements for this title.

If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service's 55-b/c Program, please visit https://www.cs.ny.gov/rp55/ for more information.

Subsequent 55-b/c Qualifications:

A subsequent 55-b/c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service and have a current Civil Service 55-b/c letter of eligibility.

Reassignment Qualifications:

Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as a/an Office Assistant 1; if you have less than one year, you must be reachable on the current Office Assistant 1 eligible list for this location, if one exists.

70.1 Transfer Qualifications:

At least one year of permanent or contingent-permanent qualifying service as a Grade 6 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position.

For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

• NY HELPS PROGRAM:

For the duration of the NY HELPS Program, this title may be filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective June 12, 2025 or later will be addressed with a subsequent cover-in.

Additional Comments Salary Information:

Office Assistant 1, SG-6 (CSEA) $40,232 - $48,828 (the starting salary indicated combines the statutory hiring rate for CSEA Grade 6 ($36,232) with the Downstate Adjustment ($4,000). Similarly, the job rate posted is a combination of the statutory job rate ($44,828) and the Downstate Adjustment ($4,000).

Operational Needs:

• Working knowledge of Microsoft Office Suite, specifically in Excel, are required
• Strong organizational skills with the ability to handle multiple priorities simultaneously with accuracy, and the ability to work independently while maintaining professional communication with bureau staff and the public.
• Strong written and verbal communication skills.
• Excellent analytical skills and ability to interpret information and formulate conclusions, strategies, and recommendations.

Benefits:

The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to:

Paid Time Off:

• CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.

Health Care Benefits:

• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost.

Additional Benefits:

• New York State Employees' Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx.

Some positions may require additional credentials or a background check to verify your identity.

Name Personnel

Telephone

Fax

Email Address longisland.employment@parks.ny.gov

Address

Street Long Island Admin HQ

625 Belmont Ave

City West Babylon,

State NY

Zip Code 11702

Notes on ApplyingPlease be advised that New York State Office of Parks, Recreation and Historic Preservation does not use E-Verify and does not offer sponsorship for employment visas statuses (i.e. H-1B, Self-Sponsorship, STEP OPT). Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position.

All candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. Please submit your resume and cover letter as a Word or PDF attachment. We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or "the cloud".

Your application must be received by June 18th, 2026 and submitted via email to longisland.employment@parks.ny.gov or other shared mailbox.

Please use the email subject line: "Office Assistant 1 - VID: 217380"

Failure to do so may result in not being considered for the position.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. Failure to demonstrate that you meet the minimum qualifications and operating needs may result in your resume not being considered for this position.

Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service and ensuring equal access to opportunities. OPRHP encourages people with disabilities to apply. If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Equal Opportunity Unit at ReasonableAccommodation@parks.ny.gov or (518) 486-7754.

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