Administrative / Clerical
Full Time
Position Description
Auto Data Direct (ADD), a division of Reynolds and Reynolds, stands at the forefront of delivering fast, accurate, and real-time access to motor vehicle, vessel, and driver license records is looking for an Office and Facilities Coordinator to join our team.
\nAs the Office and Facilities Coordinator, you will be responsible for :\n- Overseeing main facility, additional facility, and fleet vehicles\n- Serving as liaison with corporate on all facility-related matters\n- Coordinating building maintenance, repairs, and contractors\n- Managing safety infrastructure and conduct annual inspections\n- Overseeing routine maintenance (generator, pest control, HVAC)\n- Acting as primary contact for cleaning staff\n- Ensuring proper function of electrical, mechanical, and plumbing systems\n- Managing fleet vehicle issues, maintenance, and checkout requests \nOther duties include:\n- Managing vendors, including NAD requests and W-9 compliance\n- Coordinating associate events and internal meetings\n- Processing invoices, check requests, and vendor payments\n- Performing credit card reconciliations\n- Administering associate drug testing\n- Supporting onboarding and offboarding processes\n- Ordering and maintaining office supplies, snacks, and beverages\n- Maintaining conference room readiness\n- Ordering and managing inventory of temp tags and related materials \n#LI-Hybrid \nTraining
On-the-job, training one on one with a mentor
\nRequirements
High school diploma or equivalent; College degree preferred; Minimum of 5 years of experience in Facilities Management preferred; Minimum of 3 years experience in Event Planning and General Bookkeeping preferred; Exceptional written and verbal communication skills; Exceptional attention to detail and troubleshooting skills; Exceptional computer skills including Microsoft Suite and Adobe and navigating the web; Ability to manage a facility (vendors, inspections, grounds, equipment, etc...); Self-starter who will ensure tasks are completed and done in a timely manner; Must have a valid driver&'s license, with fewer than 2 moving violations in the last three years and no OVI/DUI/DWI violations in the last five years
\nBenefits
We strive to offer an environment that provides our associates with the right balance between work and family. We offer a comprehensive benefits package including:
\n- Medical, dental, vision, life insurance, and a health savings account\n- 401(k) with up to 6% matching\n- Professional development and training\n- Promotion from within\n- Reynolds offers a hybrid work schedule, based on position eligibility. Following completion of your training period, eligible associates may work-from-home up to two days per week.\n- Paid vacation and sick days\n- Eight paid holidays\n- Referral bonuses \nReynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer. \nSalary:
55,000.00 - 70,000.00 / Yearly
Reynolds and Reynolds is an industry leader in developing software and business forms for the automotive industry. These products enable car dealerships to operate more efficiently and effectively in a competitive marketplace.
Our people are the key to our ongoing success. We foster an environment that allows our associates to grow professionally through challenging work, developmental training classes and an emphasis on promotion from within. We strive for an ideal work setting by providing state-of-the-art facilities and amenities, such as on-site cafés and fitness centers, sports leagues, and participation in local charitable activities.
To learn more about what it’s like to work at Reynolds, please visit our blog at http://life.reyrey.com!