Generate Reports : Prepare and distribute reports, including financial summaries, client activity reports, and performance metrics, using Microsoft Office Suite or similar software. Support Management : Provide administrative support to management, including preparing documents, organizing files, and coordinating meetings.
Numbers & Facts
Location
Riverside, MO
Job Type
Full-time
Description
Benefits:
Competitive salary
Dental insurance
Employee discounts
Flexible schedule
Health insurance
Opportunity for advancement
Paid time off
Training & development
Vision insurance
Office Administrator Job Description
Location
4255 NW Riverside St, Riverside, MO 64150
Work Hours
40 hours per week, Monday through Friday, 8:00 AM - 4:30 PM
Position Summary
We are seeking a highly organized and professional Office Administrator to manage daily office operations and provide exceptional administrative support. The ideal candidate will be detail-oriented, proactive, and capable of multitasking in a fast-paced environment. This role is critical to ensuring smooth office functionality and delivering excellent customer service to clients and visitors.
Key Responsibilities
Answer Phones: Handle incoming calls professionally, direct inquiries to appropriate staff, and take detailed messages when necessary.
Assist Clients: Greet and assist clients and visitors, addressing their inquiries and providing a welcoming experience.
Support Management: Provide administrative support to management, including preparing documents, organizing files, and coordinating meetings.
Schedule Clients: Manage appointment calendars, schedule client meetings, and ensure timely communication regarding appointments.
Generate Reports: Prepare and distribute reports, including financial summaries, client activity reports, and performance metrics, using Microsoft Office Suite or similar software.
Office Management: Oversee office supplies, maintain equipment, coordinate with vendors, and ensure a clean and organized work environment.
Data Entry and Record Keeping: Maintain accurate records, update databases, and ensure confidentiality of sensitive information.
Event and Meeting Coordination: Arrange meetings, book conference rooms, and assist with planning office events or training sessions.
Additional Duties: Perform other administrative tasks as assigned to support the team and organization.
Qualifications
High school diploma or equivalent; associate’s or bachelor’s degree in business administration or related field preferred.
1+ years of experience in an administrative or customer service role.
Excellent communication skills.
Strong organizational abilities.
Ability to multitask and prioritize effectively in a dynamic environment.
Professional demeanor and customer service orientation.
Familiarity with office equipment (e.g., printers, phone systems, scanners).
Benefits
Health and dental insurance
Paid time off (PTO)
Paid sick leave
Employee discounts
Opportunities for professional growth and career advancement