Office Administrator

Job Title: Office Administrator

Operating Company: Georgia Air Associates

Job Location: Norcross, GA

FLSA Status: Exempt

Salary Range: $40-50k

About:

Georgia Air Associates, Inc. - A member of the AIR Control Concepts family.

Georgia Air Associates, Inc. is a leading manufacturer's representative for commercial HVAC products, partnering with top industry brands to provide reliable heating, ventilation, and air conditioning solutions. Based in Norcross, Georgia, the company combines experienced sales, engineering, customer service, and warehouse teams to deliver innovative products, technical expertise, and exceptional support to customers throughout the commercial HVAC market.

Check out our website: Georgia Air Associates |

Job Description:

Georgia Air Associates is seeking a dependable, organized, and detail-oriented Office Administrator to support the daily operations of our accounting, sales, and warehouse teams. This position is responsible for a variety of administrative and accounting functions while providing exceptional customer service to both internal and external customers. The ideal candidate is proactive, professional, and able to manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities:

• Answer phones and greet customers, vendors, and visitors.
• Process customer invoices, payments, and daily receipts.
• Enter vendor invoices and assist with accounts payable.
• Support shipping, warehouse ticket processing, and customer order documentation.
• Maintain customer, vendor, and project records.
• Assist with sales tax documentation, job files, and construction paperwork.
• Prepare customer statements and general correspondence.
• Order office supplies and maintain an organized office environment.
• Assist the Accounting Manager with reports, special projects, and month-end/year-end activities.
• Collaborate with the sales, warehouse, and accounting teams to ensure efficient office operations.

Experience and Requirements:

• 2+ years of administrative or accounting experience preferred.
• Proficiency with Microsoft Office; QuickBooks experience is a plus.
• Excellent organizational, communication, and customer service skills.
• Strong attention to detail and ability to prioritize multiple tasks.
• Professional attitude with the ability to work independently and as part of a team.

Benefits:

We offer a competitive and comprehensive benefits package, including:

• Medical, Dental & Vision Insurance
• 401(k) Retirement Plan with company match
• Life Insurance & Health Savings Account (HSA)
• Short-Term and Long-Term Disability Insurance
• Critical Illness & Accident Coverage
• Pet Insurance
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) and Paid Holidays

The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.

The Company complies with disability laws and provides reasonable accommodations to qualified individuals.