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Office Administrator

MobilityWorks

District Heights, MD

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JOB DETAILS
SKILLS
Accounting, Accounts Payable, Administrative Skills, Billing, Communication Skills, Customer Support/Service, Depth Perception, Detail Oriented, Establish Priorities, Inventory Cycle Counts, Inventory Management, Material Moving, Microsoft Office, Multitasking, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Record Keeping, Safety/Work Safety, Sales, Shipping/Receiving, Spreadsheets, Team Player, Telephone Skills, Time Management, Training Program, Writing Skills
LOCATION
District Heights, MD
POSTED
9 days ago

Position Summary: The Office Administrator will perform administrative tasks and services to support effective and efficient operations within the facility.

Essential Job Functions and Duties:

  • Answer incoming calls and direct inquiries to the appropriate team members in a timely and professional manner
  • Maintain and update the Enterprise tracking spreadsheet, including coordinating vehicle pickups and deliveries with Enterprise and other vendors
  • Serve as a safeguard for inventory management, including performing cycle counts and ensuring Ranger/Adrian carts are properly stocked and free of unnecessary items
  • Assist with vendor warranty claims, including resolving issues related to missing or damaged products
  • Support Accounts Payable by receiving purchase orders and verifying that delivered quantities match corresponding purchase orders
  • Assist in communication and coordination with multiple Enterprise representatives
  • Accurately record vehicle VINs and track all vehicle movements and status updates
  • Respond to Accounts Payable inquiries regarding invoices and confirm when bills are ready to be received
  • Ordering parts listed on the shared spreadsheet from sales
  • Managing Road Redi appointments and process
  • Order and ship State Farm Warranty claims
  • Complete other duties as assigned

Position Qualifications and Experience:

  • Proven office administrative or assistant experience
  • Excellent time management skills, ability to multitask, and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficiency in MS Office
  • General Accounting Skills
  • Knowledge of Business Central helpful but not required
  • Strong Customer Service skills
  • Strong work ethics and team-oriented attitude

Physical Demands/Work Environment:

  • Must be able to complete physical activities (walking, standing, talking, kneeling, hearing, pushing, reaching, seeing, stooping/crouching, smelling, depth perception, identifying colors) as needed
  • Frequently lifting and/or carrying of objects weighing over 10lbs and occasionally up to 50lbs
  • Frequently exposed to moving mechanical parts
  • Participate in required company safety programs, training programs and PPE guidelines

About the Company

M

MobilityWorks