Accounting, Administrative Skills, Billing, Bookkeeping, Communication Skills, Construction, Credit Cards, Detail Oriented, Documentation, File Maintenance, Follow Through, Intuit Quickbooks, Leadership, Logistics, Mail Processing, Online Banking, Operational Support, Organizational Skills, Team Player, Time Management
Office Administrator / Bookkeeping Assistant
$29/hour | Full-Time | Westbury, NY (On-Site)
About the Role
We are seeking a highly organized and dependable Office Administrator / Bookkeeping Assistant to support day-to-day operations at a fast-paced, design-driven company.
This is an entry-to-mid level role ideal for someone who thrives in a structured environment, enjoys keeping things organized, and is comfortable supporting both administrative and basic bookkeeping functions.
You will work directly with leadership and play a key role in keeping the office running smoothly.
Key Responsibilities
Office & Administrative Support
- Manage incoming mail, scanning, and document organization
- Maintain digital files and ensure proper documentation across jobs
- Support day-to-day office coordination and administrative needs
- Assist with scheduling, follow-ups, and general office logistics
Bookkeeping Support
- Generate client invoices and follow up on outstanding balances.
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- Enter data into QuickBooks and internal systems
- Enter cash receipts and scan supporting documentation
- Process vendor bills and ensure timely and accurate processing of payments.
- Code credit card purchases utilizing QuickBooks Online bank feed
Operational Support
- Ensure job documentation is complete and properly stored
- Assist in maintaining consistency between office records and financial data
- Provide general support to leadership as needed
What We're Looking For
Core Traits
- Highly organized and detail-oriented
- Reliable and consistent with strong follow-through
- Comfortable working in a fast-paced office environment
- Strong communication skills and professional demeanor
Experience
- Prior office or administrative experience preferred
- Exposure to bookkeeping or accounting tasks is a plus
- Construction or trades experience is a plus
- Basic familiarity with QuickBooks Online
Compensation & Schedule
- $29/hour (full-time)
- Monday–Friday, 9:00 AM – 5:00 PM (on-site)
- Benefits include medical insurance, 401(k), paid holidays, and PTO
Why This Role is a Great Opportunity
- Clear structure and responsibilities
- Hands-on exposure to both operations and accounting
- Opportunity to grow into a more senior role over time
- Stable, team-oriented environment
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Elegante Granite & Marble Inc.