Office Administrative Coordinator
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$65,000–$85,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Calendar Management, Catering Services, Coffee Making, Communication Skills, Continuous Improvement, Customer Support/Service, Detail Oriented, Executive Assistant Skills , Facilities Management, Fortune 500 Customers, Identify Issues, Information Technology & Information Systems, Interpersonal Skills, Inventory Management, Legal, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Office Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Professional Services, Regulations, Team Player, Technical Support, Telephone Skills, Time Management, Travel Planning, Writing Skills
LOCATION
New York, NY
POSTED
19 days ago
Financial Advisory firm located in Midtown Manhattan is looking to hire a Temp to Perm Office Coordinator/Receptionist who will also provide administrative support to several professional staff. The ideal candidate is well-organized, able to multi-task and provides a high level of customer service. This role starts ASAP (as soon as we can find the right person) with an estimated temp trial period of contract of 3-6 months. This role is fully onsite Monday - Friday. The standard daily hours are 9am-5pm, but this person may need to come in earlier or leave later depending on the day (plus flexibility to handle urgent matters after hours if needed). Annual base salary is 65K-85K DOE (hourly pay rate while temping in-line).
Responsibilities
- Provide administrative support to several employees at the New York office, including but not limited to travel arrangements, phone coverage, meeting coordination and calendar management and maintenance
- Greet and welcome visitors and clients, providing a positive first impression of the firm; notify the appropriate person of any visitor arrivals and/or escort them to specific destinations if required
- Ensure the office is maintained to appropriate standards on a day-to-day basis
- Field internal and external general office inquiries and manage all incoming calls, directing them to the appropriate person
- Manage the booking of meeting rooms and ensure they are prepared and set up accordingly (including the ordering and setup of any catering) for meetings in advance of start time; post-meeting, ensure the meeting room is cleaned and ready for next meeting
- Work with office services team to coordinate all facilities related work including office maintenance, improvements and problem resolutions
- Provide technical support for office equipment and systems; escalate local problems to appropriate support teams
- Act as point person to escalate and coordinate resolution to IT related issues
- Monitor and maintain office supply inventory including office supplies and kitchen snacks
- Make sure the coffee machine is clean and ready to go for the day
- Work with support teams to ensure all new employees are onboarded
- Act as the point person for coordinating logistics relating to visiting staff
- Assist with any office initiatives and ad-hoc projects as needed
- Act as back up to the Office Manager and Executive Assistant
- Ability to work extended hours as needed
Education and Qualifications
- Bachelor's Degree, preferred
Experience, Skills and Competencies Preferred
- At least 2+ years of prior experience as an administrative assistant or office coordinator
- At least 2+ years of prior experience sitting reception/ front desk as well
- Experience working in a fast-paced corporate environment supporting senior executives, professional services preferred
- Ability to exercise sound judgment and discretion in dealing with highly confidential/sensitive business matters
- Excellent time management skills and attention to detail
- Experience with booking travel
- Strong computer aptitude with knowledge of Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn new technology as needed
- Ability to multi-task while maintaining excellent oral and written communication skills
- Dependable and detail oriented with excellent organizational and interpersonal skills
- Able to contribute positively as part of a team, helping out with tasks as required
- Ability to work well under pressure
- Ability to handle and troubleshoot office equipment
- Fast and eager learner
- Flexibility to work outside of business hours
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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