Administrative Skills, Communication Skills, Copying Machines, Credit Cards, Credit Processing, Data Entry, Dental Insurance, Driver's License, Flexible Spending Accounts, Health Insurance, High School Diploma, Inventory Levels, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Office Equipment, Office Management, Operations Management, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Printers, Record Keeping, Sales, Service Delivery, Telephone Skills, Time Management, Writing Skills
We are seeking a highly organized and personable Office Administrative Assistant to manage front desk operations and provide administrative support across multiple departments. This role is essential in ensuring smooth day-to-day operations and delivering excellent service to both internal teams and external visitors. This is currently a part-time position with the potential to progress to a full-time position in the future.
RESPONSIBILITIES
- Answer and direct incoming phone calls professionally and courteously.
- Greet and assist visitors, ensuring a welcoming and organized front office environment.
- Manage all incoming and outgoing mail and packages.
- Maintain the appearance, cleanliness, and organization of the office, restroom, and shop.
- Perform accurate and timely data entry tasks.
- Monitor and order office supplies to ensure adequate inventory levels.
- Assist the sales team with preparing and organizing documents.
- Process credit card payments and maintain related records.
- Assist Project Manager, Branch Manager and Office Manager with tasks as assigned.
QUALIFICATIONS
- High school diploma or equivalent; associate degree or higher preferred.
- 2+ years of experience in an administrative or front desk role.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with office equipment (phones, printers, copiers).
- Ability to maintain confidentiality and handle sensitive information.
- This role requires a strong commitment to punctuality and presence.
- Valid Florida Drivers License.
Job Type: Part-time
Schedule: 8-hour shift – Monday, Wednesday, and Friday 7:30am-4pm with lunch from 11:30am-12:30pm
Benefits:
At Total Fire Protection, we recognize that our employees are the backbone of our success, and we are committed to fostering a work environment that not only values their contributions but also supports their overall well-being. Here are some of the benefits you can enjoy as a valued member of our team:
- Health insurance
- 401(k) with matching (fully vested after 2 years)
- Dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- Flexible spending account
- Health savings account
- Professional Development
- Paid Time Off & Holidays
- Employee Referral Program
- Company Events & Social Activities
- Yearly Apparel Allowance
By joining Total Fire Protection, you not only become part of a dynamic and innovative team but also gain access to a comprehensive benefits package designed to support your professional and personal growth. We are committed to investing in our employees' success and well-being.