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Office Administration and Compliance Specialist

KMD Associates

Bradenton, Florida

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JOB DETAILS
SKILLS
Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Administrative Skills, Agriculture, Billing, Bookkeeping, Business Administration, Climate Change, Corporate Compliance, Cost Control, Customer Service Management, Data Entry, Disease, Executive Assistant Skills , Food Production, Genetics, Import/Export Compliance, Internet Portal, Intuit Quickbooks, Leadership, Maintain Compliance, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Operations Management, Organizational Skills, Process Development, Production Costing, Production Systems, Productivity Management, Purchasing/Procurement, Regulatory Compliance, Sales, Social Media, Software Administration, Spanish Language, United States Department of Agriculture (USDA)
LOCATION
Bradenton, Florida
POSTED
30+ days ago
Overview:
Waterfield Technologies Inc, (WTI) in partnership with KMD is looking for full-time workers, interested in pursuing a career in freshwater aquaculture with an interest in sustainable food production. WTI is an agricultural production, service, sales, and research company that focuses specifically on aquaculture, hydroponics, and all the systems that interconnect these two production methods.
 
The current production focus is on breeding multitrophic aquaculture seed (fry) for sale. Research focuses on key new production techniques, systems, and genetic advancements that improve yields and productivity across a variety of domestic and international aquaculture systems. Fundamentally, WTI works at the intersection of animals, plants, and bacterial communities that all must work together for consistent operations as well as optimized yields and profits.
 
The Company is currently focused on work with Tilapia, but will be adding fresh-water Crustaceans and Mollusks over time.  The Company has been operating since 1993, and has used 46+ generations of continuous genetic improvements to support aquaculture producers in lowering their production costs via improved growth rates and better feed efficiency while maintaining disease resistance and robustness.
 
The mission behind all of this work is to put ocean-overfishing out of businesses. We can achieve this by lowering production costs, making aquaculture products less expensive to produce and therefore more affordable for consumers to purchase.

This is an entry-level, highly dynamic, hands-on role combining office administration, bookkeeping, regulatory compliance, and company outreach/engagement. The ideal candidate is someone who has the professional aptitude for the above with a strong interest in reversing climate change and finding market-based solutions to solve some of the world's largest environmental and food security challenges.

To emphasize, this an aquaculture facility. Even though an Office Administration and Compliance Specialist will primarily work in an office setting, its a 'farm-grade' office. So, not the cleanest, most well organized, traditional office space. In fact, far from it. Office Administration and Compliance Specialist will have to have aptitude and patience for such an environment, and an willingness to help contribute to the improvement of the office space along with working in it.

Responsibilities:
  • Check PO box biweekly, sort bills, letters, etc.
  • Check/manage/organize company email inboxes.
  • Managing online billing portals for bill notices, updates.
  • Enter payables/bills into the accounting system and spread in chart of accounts.
  • Entering receivables into the accounting system and spread in chart of accounts. 
  • Prepare any supplemental material needed by our third-party accounting group or leadership.
  • Assist General Manager in support tasks (client outreach, website/social media posting).
  • Client invoicing.
  • Work with General Manager to develop and streamline office processes (including updating cashflow sheets).
  • Assist Operations Manager in general tasks, supplies procurement, and some production data entry.  
  • Some light office filing of bills/invoices both on office computers and file cabinets, digitizing records.
  • General software updates, as needed.
  • Assist CEO in certain business administration tasks.
  • Handle aquaculture compliance (USDA/FDCAS) licenses, permitting.
  • Support General Manager in export compliance, export readiness.

Requirements:
  • Strong familiarity with QuickBooks online, aptitude to learn and improve existing systems, templates.
  • Strong MS Word, Excel and Power Point skills.  
  • Good writing skills.
  • Highly organized.
  • Comfortable with new challenges outside of normal areas of experience, can-do attitude.
  • Willingness and eagerness to learn any of above/below areas if not directly familiar.
  • A plus; strong Spanish language skills.

Job specifics:
  • Entry-level pay scale, with the opportunity to grow with a rapidly growing company.
  • Standard benefits include paid vacations, paid sick days, wellness bonus.
  • Full medical/health insurance not currently offered, although coming in the future.

About the Company

K

KMD Associates