Office Admin/Coordinator
San Francicsco, CA - In Person
Assignment Duration: 2 months
Hours: 8-5 M-F
Why is this role open? Coverage
Possible for extension? TBD
Overview of Work Environment/Client Nuances/Team overview: Working with a team
Resource's typical working day | What You'll Do:
• Mailing Tasks: Handling incoming and outgoing mail, preparing documents for distribution, and ensuring timely delivery.
• Employee Support: Assisting with employee inquiries, providing general administrative support, and helping resolve routine concerns.
• First point of contact for all those entering the facility. Greet them with a friendly and welcoming
demeanor. Issue visitor and parking passes and follow security protocols.
• Make a memorable first impression by answering the telephone in a professional manner. Create
presentations and speak to various-sized groups.
• Arrange and confirm recreational, dining, and business activities on behalf of the requestor.
• Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services
including mail, office supply services, and onboarding.
• Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a
professional customer service-driven manner.
• Organize and manage on-site events. This includes securing event space, set up and tear down of the
room, and delivery of supplies.
• Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the
safety of all individuals in the building.
• Coordinate with vendors who supply services or goods to the workplace.
• Explain detailed and/or complicated information within the team. Follow specific directions as given by
the manager.
• Impact through clearly defined duties, and methods and tasks are described in detail. Use existing
procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
Must Have Skills:
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Strong organizational skills with an inquisitive mindset.
Years of Experience: up to 2 years of job-related experience
Education: High School Diploma or GED
Software skills: Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Interview Process: 1 virtual and/or 1 in person
Summary:
As a *** Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service
experience to employees and guests of a designated building.
This job is part of the Workplace Experience function. They are responsible for providing world-class customer
service to the clients and visitors of a designated building.
Comments for Suppliers: