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OAS Contracts & Positions - Coordinator 2

State of Louisiana

Baton Rouge, LA

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JOB DETAILS
SKILLS
Administrative Skills, Analysis Skills, Communication Skills, Contract Creation, Contract Management, Cross-Functional, Data Collection, Detail Oriented, Documentation, Employee Benefits, Environmental Health, Federal Emergency Management Agency, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Microsoft Word, Operational Support, Organizational Skills, Presentation/Verbal Skills, Process Improvement, Project Tracking, Project/Program Coordination, Project/Program Management, Quality Control, Research Skills, Strategic Planning, Systems Maintenance, Time Management
LOCATION
Baton Rouge, LA
POSTED
3 days ago
Salary: Depends on Qualifications
Location : Baton Rouge, LA
Job Type: Unclassified
Job Number: R-001991
Department: University of New Orleans
Opening Date: 05/21/2026

Job Duties and Other Information

Please click HERE to apply.

  • Serves as the central point of coordination for all Office of Public Health (OPH) contracts and position requests submitted to the Office of the Assistant Secretary (OAS).
  • Maintains and ensures the accuracy of the contracts and positions tracker, including status updates, approvals, and pending actions.
  • Tracks and monitors items requiring review and approval by the Assistant Secretary and Deputy Secretary.
  • Coordinates the submission and routing of position and contract documents to the Assistant Secretary and track progress through approval.
  • Follows up with Deputy Assistant Secretaries, program leads, and OPH Contracts on outstanding items to ensure timely completion.
  • Collaborates closely with the OPH Contracts Unit, which leads contract administration for the agency, to ensure alignment and completeness of submissions.
  • Ensures all required documentation is complete, accurate, and aligned with agency and state requirements prior to executive review.
  • Leads the development of weekly Contracts and Positions meeting agendas for the Assistant Secretary and Senior Advisor.
  • Ensures agendas are complete, accurate, and submitted in a timely manner in accordance with LDH deadlines.
  • Builds and maintain the positions and contracts binders for meetings, including all supporting documentation for contracts and position requests.
  • Ensures all materials are printed, organized, and prepared for the Assistant Secretary in advance of meetings.
  • Captures, tracks, and manages follow-up actions and next steps resulting from preparation meetings and Secretary-level meetings.
  • Attends contracts and positions meetings, take detailed notes, and ensure all follow-up items are documented and assigned.
  • Maintains visibility on decisions, approvals, and outstanding issues for executive leadership.
  • Provides support on special projects and priority initiatives for the Assistant Secretary and Senior Advisor.
  • Assists with executive-level coordination for time-sensitive and high-priority agency initiatives, ensuring alignment across OPH leadership and programs.
  • Leads or supports the development of briefing materials, presentations, talking points, and executive summaries for internal and external stakeholders.
  • Coordinates cross-functional efforts across bureaus, regions, and partner offices to advance strategic initiatives and ensure timely deliverables.
  • Supports the planning and execution of leadership meetings and special events, including logistics, materials preparation, and follow-up.
  • Conducts research, compile data, and synthesize information to inform decision-making and support executive priorities.
  • Assists in developing and improving internal processes, tools, and workflows to enhance efficiency within the Office of the Assistant Secretary.
  • Supports the creation, organization, and quality control of executive binders and meeting materials for high-level meetings and briefings.
  • Provides surge support on emerging priorities, including legislative requests, Secretary-directed initiatives, and urgent operational needs.
  • Assists the Executive Staff Officer when needed on special tasks.
  • Maintains SharePoint, Google documents, and other tracking tools to provide real-time visibility into contract and position workflows.
  • Provides regular status updates to the Assistant Secretary and Senior Advisor on pending, approved, and delayed items.
  • Ensures clear communication across executive leadership, program areas, and support units regarding expectations, deadlines, and status updates.
  • Maintains a high level of coordination and communication with OPH leadership and program management, while ensuring visibility of OPH efforts at the regional and local levels.
  • Supports emergency operations as needed, including hurricanes or other natural disasters.
  • Maintains current training as required by LDH, FEMA, and other state, local, or federal entities.
  • Other tasks as assigned.
QUALIFICATIONS
REQUIRED:
  • Bachelor's degree, or Associate's degree plus 3 years of professional experience, or 6 years of professional work experience.
  • Minimum 2 years professional experience performing administrative functions within an office environment or health care field.
  • Excellent analytical and critical thinking skills; effective organizational and time management skills.
  • Great attention to detail and follow up.
  • Ability to manage projects, assignments, and competing priorities.
  • Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.
DESIRED:
  • Advanced degree.
  • Minimum 3 years professional experience performing administrative functions within an office environment or health care field.
  • Minimum 1 year professional experience maintaining tracking systems, records, or workflow logs for status tracking and follow-up actions.
  • Minimum 1 year professional experience with project or program coordination.
  • Relevant industry certifications.

Benefits for unclassified employees are determined by the individual hiring authority.

About the Company

S

State of Louisiana