Non-Clinical - Finance/Accounting - Accounts Payable Clerk

22nd Century Technologies, Inc.

Los Angeles, CA

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JOB DETAILS

SKILLS

Accounting, Accounting Standards and Regulations, Accounts Payable, Billing, Billing Records, Candidate Sourcing, Check Processing, Communication Skills, Continuous Improvement, Credit Cards, Customer Support/Service, Documentation, Expenditure Statement, Expense Tracking, File Maintenance, Finance, Financial Charts, Financial Procedures, Fund Accounting, General Ledger Accounting, Hospital, Medicine, Operational Audit, Organizational Skills, Problem Solving Skills, Process Development, Process Management, Purchase Orders, Regulatory Compliance, Reimbursement, Reporting Skills, Team Player, Time Management, Transaction Processing/Management, University/School Policies, Willing to Travel

LOCATION

Los Angeles, CA

POSTED

30+ days ago

Shift: Day 5x8-Hour (08:00 - 17:00)
Location: Primarily remote however, will be expected to travel to UCLA approx once per quarter.

The David Geffen School of Medicine at UCLA (DGSOM) seeks to hire an Accounts Payable Specialist in the Dean's Office.

The Accounts Payable Specialist coordinates and processes purchase orders, invoices, check requests and reimbursements for the DGSOM Dean's Office. S/he ensures that expenses are in compliance with regulatory and policy requirements. S/he verifies that all the appropriate approvals and supporting documentation are in place prior to processing the transactions. S/he is responsible for accurate general ledger coding of all A/P transactions s/he processes.

The specialist will make sure a collaborative relationship exists between the Dean's Office, its vendors and internal customers. S/he ensures timely and accurate payment to the vendors. S/he resolves all queries of vendors and internal staff and customers. S/he will handle expense reimbursement requests promptly.

The work of the specialist will involve resolving matters that come up with regards to compliance, general ledger coding issues and routing complicated invoices.

Key responsibilities include:

Review, verify, prepare and process invoices and check and reimbursement requests

Review, assemble, input, and supervise credit card statements, employee expenditure records and incoming bills for the required documentation before payment is made

Ensure that all payments are made to comply with regulatory requirements and University policy

Maintain files and documentation thoroughly and accurately, in accordance with University policy and accepted accounting practices

Ensure accurate G/L coding for the befitting expense accounts

Monitor accounts to ensure payments are up to date

Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

Communicate with vendors and internal customers and respond to inquiries

Research and resolve invoice discrepancies and issues

Prepare regular reports of the activities of accounts payable

Collaborate with DGSOM unit directors and heads of departments to obtain consent on appropriate expenses

Provide both internal as well as external customer services in an effectual and cost-effective manner

Provide the supervisor with necessary suggestions to continuously improve and streamline processes

Assist with other accounting duties and projects as needed

JOB REQUIREMENTS/QUALIFICATIONS/COMPETENCIES

*Candidates with BA/BS in related field and University/Hospital experience will be priority*
*We are now sourcing candidates who have all the requirements and recent UC experience*

BA/BS with a major in a related field and two years of experience in accounting operations or administrative analysis required

Knowledge of and current hands-on experience with fund accounting and regulatory compliance preferred

Strong organizational and time management skills

Strong analytical problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures

Ability to communicate effectively, collaboratively and professionally

Excellent Excel skills

Team player with a strong desire to learn new skills

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

About the Company

22nd Century Technologies, Inc.

22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.

Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

COMPANY SIZE

100 to 499 employees

INDUSTRY

Computer/IT Services

FOUNDED

1997

WEBSITE

https://www.tscti.com/careers-0