Music Office Assistant

Waldorf University has an immediate opening for a clerical position supporting the Music Department. The primary responsibilities of the Music Office Assistant will include performing general administrative support and reception functions for the department. This is an hourly, 15-18hr/wk, 10mo position coinciding with the Waldorf academic calendar (August-May). The weekly schedule will be agreed upon at the time of hire to be established M-F between the hours of 9am and 5pm, and then adjusted as needed based on academic scheduling needs semester to semester. Occasional event assistance if needed outside of daytime hours including evening/weekends. This position will report to the Music Department Chair in coordination with the Choral and Instrumental Directors.

The successful candidate will be friendly and welcoming, highly organized and motivated to work in an active and creative environment. Must be adaptable and flexible to meet needs and activities.

RESPONSIBILITIES & JOB DUTIES

• Administrative Assistant functions for department including reception, answering phones, scheduling meetings, daily mail distribution
• Prepare and distribute minutes/action items and schedule follow ups for department meetings
• Assist with and follow up on Business Office communications (purchase orders, check requests, copy counts)
• Manage licenses and software used by the Music Department
• In coordination with Ensemble Directors, prepare and manage LOIs and Scholarship notices, update recruiting database/tracking, assist with recruiting communications and audition materials
• Maintain Calendar of Events for university website and social media platforms
• Assist with preparing/proofing music department event-related program/materials, event scheduling and coordination
• Assists department members and students with general office support and resources
• Coordinate schedules for student workers and provide directions in concert with Department Chair
• Responsible for maintaining department files, supplies, and orderly workroom
• Other duties as assigned

QUALIFICATIONS

• Minimum of Associates Degree or significant experience with detailed clerical support preferred
• Skilled in attention to detail and organizational management
• Genuine interest and enthusiasm for a university setting, working with students, and music and fine arts
• Demonstrated ability to recognize and balance competing priorities, deadlines and fluctuating volumes of work
• Mindset and appreciation confidentiality requirements and sometimes sensitive information within the Music Department office and University in general (FERPA).
• Demonstrated ability to efficiently and effectively solve problems and initiate and implement projects independently
• Effective speaking, active listening, reading, and writing communication skills
• Knowledge of Microsoft Office, including Word, Outlook, & Excel; other software support programs
• Ability to represent the office and the University in a professional manner with a commitment to the mission and goals of Waldorf University

Benefits: This is a part-time position, eligible for participation in the retirement 401k plan/match and holidays when fall on scheduled days.

To Apply: Interested and qualified candidates are asked to apply through the link below, upload their application materials including a letter of interest outlining your qualifications, a resume, and contact information for at least three professional references. Final candidate will be subject to a background investigation.

Review of applicants will begin immediately and continue until position is filled.

More information about Waldorf, visit: https://www.waldorf.edu/about, https://waldorf.edu/degree-programs/bachelors/ba-music/

Check out the Forest City aerial video created and produced by Waldorfs very own adjunct History Professor, Dr. Kevin Mason, for his Notes on Iowa project https://www.youtube.com/watch?v=xRDnPXu7GYI

Since 1903, Waldorf University has created opportunities for learning and service to students seeking well-rounded lives through education by establishing engaging online and residential communities centered on learning and faith. As a liberal arts university with core values Waldorf offers a curriculum to liberate the way students think so that they may develop a basic understanding and knowledge of how those in a variety of disciplines think and approach life. As a liberal arts university, Waldorf seeks to instill values of service, community, critical inquiry, and lifelong learning in each student and in the very culture of the college community. These values and this education prepare our graduates to understand and contribute to life in our complex and ever-changing world.