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Multi-Site Scheduling Coordinator

New Season

Maitland, FL

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JOB DETAILS
SKILLS
Calendar Management, Communication Skills, Data Entry, Detail Oriented, Federal Laws and Regulations, Google Apps, HIPAA (Health Insurance Portability and Accountability Act), Kronos Workforce Scheduler, Leadership, Maintain Compliance, Multitasking, Operational Support, Operations, Operations Planning, Organizational Skills, Problem Solving Skills, Record Keeping, Reporting Skills, Resource Management, Schedule Development, Staff Requirements, Telehealth, Time Management, Workforce Management
LOCATION
Maitland, FL
POSTED
6 days ago

Multi-Site Scheduling Coordinator

Location: MAITLAND, FL, United States

Zip Code: 32751

Job ID: 2042

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Description

Job Summary:

The Multi-Site Scheduling Coordinator is responsible for maintaining, updating, and coordinating schedules across 90+ operational centers. This role ensures accurate calendar management, timely schedule updates, and effective communication between centers to support daily operations and staffing needs.

Essential Functions:

  • Manage and maintain scheduling calendars for 90+ centers.
  • Enter, update, and track schedule changes in scheduling and workforce management systems.
  • Coordinate staffing schedules and coverage requirements across multiple locations.
  • Monitor schedule conflicts and work with managers to resolve issues.
  • Ensure accurate and timely communication of schedule updates to center leadership and staff.
  • Generate scheduling reports and maintain scheduling records.
  • Support operational planning by monitoring staffing levels and schedule compliance.
  • Assist with special projects related to workforce scheduling and resource allocation.
  • Maintain confidentiality of employee and operational information.
  • Ensure adherence to company scheduling policies and procedures.
  • Other Duties as Assigned:

Supervisory Responsibilities:

(Scope of the person''s authority, including a list of jobs that report to this job)

None

Essential Qualifications:

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Licensure/Certification:

High school diploma or equivalent; associate''s or bachelor''s degree preferred.

Required Knowledge:

Knowledge of general medical practices, Federal Confidentiality Law, HIPAA & ethics, and ability to work in both a medical and telehealth environment. Proficiency with scheduling software, Google Workspace, and calendar management systems.

Experience Required:

1-3 years of scheduling, administrative, operations, or workforce coordination experience.

Skill and Ability:

Strong organizational and time-management skills. Excellent attention to detail and data-entry accuracy. Ability to manage multiple priorities in a fast-paced environment. Strong communication and problem-solving skills.

Job or State Requirements

High school diploma or equivalent; associate''s or bachelor''s degree preferred.

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About the Company

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New Season