Mortgage Loan Office Assistant or Loan Processor

Job Title: Admin
Location: Tulsa, Oklahoma
Type: Contract To Hire
Compensation: $18.00 - $25.00
Contractor Work Model: Onsite
Hours: 40.0

Overview:
We are seeking a detail-oriented and highly organized Administrative Assistant to support daily operations within a fast-paced mortgage environment. This role is critical in ensuring smooth communication, accurate documentation, and efficient coordination between internal teams, clients, and external partners. The ideal candidate is proactive, customer-focused, and comfortable managing multiple priorities.
Key Responsibilities:

• Provide administrative support to loan officers, processors, and underwriting teams
• Manage and organize loan files, ensuring documentation is complete and compliant
• Communicate with clients, realtors, and third-party vendors to collect required information
• Schedule appointments, meetings, and follow-ups
• Track loan progress and update internal systems accordingly
• Prepare and review documents for accuracy and completeness
• Handle incoming calls and emails, providing professional and timely responses
• Assist with data entry, reporting, and file maintenance
• Ensure adherence to company policies and mortgage industry regulations

• 1–3 years of administrative experience
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with mortgage software (e.g., Encompass) is a plus
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Customer service mindset with a professional demeanor

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #208-Rowland Tulsa