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MKW Administrative Assistant

Rommesmo Companies, Inc

West Fargo, ND

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JOB DETAILS
SALARY
$22–$26 Per Hour
JOB TYPE
Part-time
SKILLS
Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Card Processing, Cleanroom, Communication Skills, Continuous Improvement, Credit and Collections, Custodial Services, Customer Support/Service, Data Entry, Detail Oriented, Develop and Maintain Customers, Documentation, ERP (Enterprise Resource Planning), Email Management/Administration, Establish Priorities, File Maintenance, Financial Operations, Financial Reporting, Follow Through, High School Diploma, Identify Issues, Leadership, Lean Manufacturing, Mail Processing, Maintenance Services, Manufacturing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Windows Operating System, Microsoft Word, Multitasking, Operational Support, Payment Processing, Photocopy, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Purchasing/Procurement, Record Keeping, Supply Chain Management, Technical Accounting, Technical Services Management, Telephone Skills, Writing Skills
LOCATION
West Fargo, ND
POSTED
3 days ago

POSITION: Administrative Assistant
SHIFT: Monday - Friday day, 8:00 am - 5:00 pm 
PAY RATE: $22.00 - $26.00+ per hour (DOE) + Full Benefit Package
LOCATION: Minnkota Windows West Fargo, ND

SUMMARY OF RESPONSIBILITIES

The Administrative Assistant provides administrative, accounting, and operational support for the Minnkota Windows site. Greets and directs visitors; manages incoming calls, correspondence, and records. Supports the Accounting Manager, Technical Services Manager, Site HR Business Partner, Supply Chain Manager, and site staff with day-to-day administrative and financial tasks. Serves as an intercompany liaison and maintains a high level of organization, confidentiality, accuracy, and responsiveness in a fast-paced manufacturing environment.

ESSENTIAL JOB FUNCTIONS

  • Embrace and demonstrate the qualities of the Minnkota Windows Game Changer definition.
  • Engage in team-based lean and continuous improvement activities to improve workflows and efficiency.
  • Greet visitors, manage the visitor log, and direct visitors to appropriate areas.
  • Answer and route calls on the main phone line; manage general email and correspondence as needed.
  • Maintain front office, public areas, and conference rooms in a clean and professional condition; coordinate office/lunch set-ups for meetings and events.
  • Coordinate building and office services (e.g., janitorial/cleaning services, window cleaning) and purchase office supplies.
  • Distribute and process incoming/outgoing mail.
  • Provide administrative support to site leadership and staff, including data entry, reporting support, and interoffice communications with Corporate.
  • Support site A/R and A/P activities, including invoicing, collections support, payment processing, responding to invoice questions, and providing invoice copies/supporting documentation.
  • Maintain customer order and invoice data to support accurate financial and operational reporting.
  • Maintain files and records (electronic and/or hard copy); scan and file documents per company procedures.
  • File warranty registrations by transferring customer warranty registration information to the order number in Web CP as an attachment.
  • File service records by attaching all service documentation, including the initial customer request and the completed actions by the service technician.
  • Assist HR with site and recruiting support as needed.
  • Support purchasing activities as needed (e.g., purchase order confirmations, non-inventory purchases, P-Card transactions).
  • Follow all safety and quality requirements.
  • Prompt and dependable attendance.
  • Other duties as assigned.

KNOWLEDGE, SKILLS, AND QUALITIES

  • Customer-service mindset with a professional and courteous demeanor.
  • Strong organization, follow-through, and attention to detail; ability to prioritize and multi-task.
  • Proficient with Microsoft Office (Word, Excel, Outlook) and able to learn company systems (including accounting/ERP tools).
  • Effective written and verbal communication skills (email and phone).
  • Sound judgment and problem-solving skills; able to identify issues and escalate appropriately.
  • Ability to work independently and collaboratively while maintaining confidentiality.

EDUCATION AND WORK EXPERIENCE

  • High School Diploma or GED required.
  • Post-secondary coursework/degree in administration, accounting, or related field preferred (or equivalent experience).
  • Minimum of one to three years of administrative and/or accounting experience preferred.

About the Company

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Rommesmo Companies, Inc