Millwork Production Coordinator

Dowbuilt

Seattle, WA

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JOB DETAILS

SKILLS

Access Control, Accounting Policies, Administrative Skills, Architectural Services, Career Development, Communication Skills, Construction, Corporate Policies, Depth Perception, Detail Oriented, Documentation, Driver's License, Establish Priorities, Follow Through, Hardware Components, Inventory Levels, Inventory Management, Leadership, Life Insurance, Lift/Move 50 Pounds, Loading/Unloading, Logistics, Machine Tool, Machining, Maintain Compliance, Manual Dexterity, Mentoring, Microsoft Excel, Microsoft Office, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Problem Solving Skills, Production Schedule, Production Support, Project/Program Management, Purchasing/Procurement, Record Keeping, Recycling, Requirements Validation/Verification, Retail Management, Safety Compliance, Safety Process, Safety Training, Safety/Work Safety, Set Goals, Shipping Documents, Shipping/Receiving, Systems Maintenance, Time Management, Warehouse Coordination, Waste Management

LOCATION

Seattle, WA

POSTED

23 days ago

We're hiring an ENTRY LEVEL Millwork Production Coordinator to support the Millwork team by ensuring materials and logistics flow seamlessly through the shop. This role is responsible for coordinating purchasing, shipping, inventory, and associated documentation while maintaining strong organizational systems that enable efficient shop operations. The Production Coordinator is a key internal partner who reduces friction in the production process, allowing the shop team to execute work accurately, on time, and with minimal disruption. WHAT YOU'LL DO As a Millwork Production Coordinator, you'll be responsible for: Purchasing + Coordinate with Millwork Engineer and Shop Supervisor to create take-offs from approved drawings for casework, hardware, and project components. + Coordinate purchasing of materials, hardware, and shop supplies in alignment with production schedules. + Track all orders and maintain accurate records for cost tracking and schedule visibility. + Partner with the Shop Manager and Shop Supervisor to anticipate and fulfill material and tooling needs. + Maintain inventory levels of consumables and ensure timely replenishment. Shipping, Logistics & Delivery Coordination + Coordinate outbound shipments including samples, materials, and hardware packages. + Prepare shipment inventories and documentation for project deliveries. + Coordinate shipping of materials to subcontractors and external partners. + Arrange logistics for casework delivery including transportation, warehouse coordination, and site delivery. + Organize shipping paperwork and photos for submittal to project teams. + Communicate delivery schedules, inventories, and updates to project teams in collaboration with Millwork Project Manager. + Oversee loading and ensure completeness and accuracy of shipments. + Perform local deliveries as needed to support production and project timelines. Inventory, Tools & Supplies Coordination + Track and manage inventory of hardware, sheet goods, and shop consumables. + Support organization of shop storage systems for efficient access and control. + Assist in coordinating tool maintenance documentation and filing. + Coordinate waste management including trash and recycling schedules. Operational Support & Shop Coordination + Provide day-to-day administrative and operational support to the Shop team. + Coordinate with IT to ensure necessary equipment and systems are in place. + Run errands and complete tasks that enable uninterrupted production flow. + Partner with Shop leadership to maintain organization across materials, hardware, and workspaces. + Step in to resolve gaps or issues proactively, demonstrating flexibility and ownership. + Oversee shop vehicle usage, maintenance, and readiness. Communication, Organization & Team Effectiveness + Communicate clearly and consistently with shop staff, project teams, vendors, and subcontractors. + Prioritize and manage multiple tasks and projects simultaneously with strong attention to detail. + Maintain accurate records and ensure follow-through on all commitments. + Actively listen, ask questions, and escalate issues when needed. Safety Awareness & Compliance + Follow and reinforce shop safety procedures and policies. + Assist in documentation of safety and tool maintenance protocols. + Maintain awareness of safety requirements in daily tasks and logistics coordination. + Ensure compliance with company policies and safe work practices. WHAT YOU NEED TO SUCCEED To be successful as a Dowbuilt Millwork Production Coordinator, you'll need: + At least 1 year of professional experience in an administrative support role, preferably a cabinet shop, manufacturing facility, or similar. + Critical thinking skills; attention to details and accuracy + Basic understanding of purchasing, inventory, or accounting processes preferred + Ability to read architectural drawings preferred + Proficiency in Microsoft Office and/or similar systems (Excel, Word, Smartsheet) + Strong organizational and time management skills + Ability to manage multiple priorities and meet deadlines + Professional, respectful, and service-oriented approach + Self-motivated, adaptable, and proactive + Willingness to learn and take on new challenges + Positive attitude with strong follow-through Other Requirements: + Valid driver's license and reliable transportation + Ability to perform occasional local deliveries and travel (less than 10%) + U.S. work authorization + Ability to stand and walk for extended periods + Ability to lift and carry up to 50 lbs. + Ability to climb ladders and navigate shop environments + Ability to perform tasks requiring fine motor skills and manual dexterity + Ability to work in indoor/outdoor environments and varying conditions + Ability to work in dusty environments with appropriate PPE + Vision abilities include close, distance, color, and depth perception WHAT WE OFFER We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life: + Competitive pay commensurate with skills and experience + 100% paid Medical, Dental, Vision, short-term disability and $50k in basic life insurance for full-time employees - 1st of the month following DOH + 35% Medical and 30% Dental + Vision coverage for eligible dependents + 401(k) retirement savings plan with 3% employer safe harbor contribution + 8 paid holidays each year, no waiting period + Paid Time-Off (PTO) - 0.046 hours per 1 hour worked (approx. 12 days for full-time employees) with an increase to this accrual each January with years of service up to max of 176 hours/22 days annually + Annual tool stipend and tool loan policy + Education/Tuition Reimbursement program + Opportunities to build for Dowbuilt in other regions, if desired The base pay range for this position is $25.00-$35.00 per hour. Actual compensation within this range will be determined based on factors including, but not limited to, relevant experience, skills, education, certifications, geographic location, and internal equity. New hires typically start below the midpoint of the range, with the opportunity for growth and advancement over time. WHO WE ARE Dowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting-edge, innovative, never-been-done-before residential projects and home service-all of which require precision and impeccable attention to detail. We work with top architects, and our builds are regularly featured in publications such as Architectural Digest and Architectural Record. The Dowbuilt culture is one of care-care for our employees, clients, and the talented craftspeople we partner with-resulting in care for the incredible designs we bring to life. HOW YOU'LL GROW We're committed to investing in our team members' ongoing professional development. At Dowbuilt, we want everyone to have equal opportunity to play to their strengths, fill gaps in knowledge, and grow professionally. We believe that effective career development requires two-way, open communication between employee and manager. Expectation setting happens on both sides, along with support, mentorship, and goal setting at regular intervals. Find out where your career will take you at Dowbuilt. Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Powered by JazzHR

About the Company

Dowbuilt

INDUSTRY

Other/Not Classified