Middle School Secretary III (2026-2027 Anticipated)

Job Title: Campus Secretary III

Reports to: Campus Principal Dept.: School Middle School Wage: Hour Status Nonexempt Pay Grade: Clerical 5 219 days Date Revised: December 12, 2014

Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for schools administrative staff.

Qualifications: Education: Certification: High school diploma or GED

Special Knowledge and Skills:

• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles

Experience:

• One to three years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence:

• Prepare written correspondence, forms, schedules, or reports using a typewriter or personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested using a typewriter or personal computer.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records, including leave requests and reports. Compile information and submit to central office.
• Maintain a log of visitors to school.
• Maintain school calendar of events.
• Schedule meetings and appointments and maintain calendar for principal.

Reception and Phones:

• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

Files:

• Maintain physical and computerized files, including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory:

• Receive, store, and issue supplies and equipment.
• Perform routine bookkeeping tasks, including simple arithmetic operations to maintain campus budget records.
• Prepare and make cash deposits for activity accounts. May be responsible for maintenance of activity checkbooks and ledgers.

Other:

• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurses absence.
• Maintain confidentiality.

Supervisory Responsibilities:

• Monitor the work of campus secretaries and clerical aides.

Equipment Used:

• Personal computer
• Typewriter
• Printer
• Copier
• Fax machine
• Calculator

Working Conditions:

• Mental Demands:
• Maintain emotional control under stress
• Work with frequent interruptions
• Physical Demands:
• Repetitive hand motions
• Prolonged use of computer
• Environmental Factors:
• None specified

Equal Opportunity Employer: Applicants for all positions are considered without regard to:

• Race
• Color
• Sex, including pregnancy
• National origin
• Religion
• Age
• Disability
• Genetic information
• Veteran or military status
• Any other legally protected status

Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

The district Title IX Coordinator is: Dayna Hardaway Director of Human Resources 1104 Broad St. Wichita Falls, TX 76301 940-235-1012

Questions regarding posted positions should be addressed to human resources: 940-235-1012