MHS Front Office Secretary

POSITION DESCRIPTION FOR ST. CLAIR COUNTY SCHOOL SYSTEM

Approved February 2019

TITLE: School Office Aide

JOB GOAL: To perform assigned clerical duties efficiently and effectively. To assist school faculty, staff, and other school system personnel in supporting student achievement and school operations.

FLSA STATUS: Non-Exempt

REPORTS TO: Principal

MINIMUM QUALIFICATIONS:

• High school diploma or
• Successful work experience in a comparable position,
• Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
• Knowledge of general office procedures, electronic and manual filing and record
• Demonstrated proficiency in oral and written communication
• Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups
• Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time
• Knowledge of the operation word processing and data entry software, and office computer applications.
• Ability to organize files and data, prioritize tasks, and manage time
• Ability to exercise tact, courtesy, and initiative in dealing with students, parents, faculty, and the public.
• Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or school
• Physical strength, mobility, dexterity, stamina, and acuity to perform job
• Ability to be punctual and in regular
• Such alternatives to the above qualifications as the Board may

PERFORMANCE RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:

• Demonstrates support for the school system, its purpose, direction, and
• Performs duties and represents the school in a courteous, positive and professional manner.
• Types, enters data, organizes and retrieves files, prepare and submits reports, handles correspondence as assigned, and performs various school clerical functions as directed.
• Assists when needed in routine office and/or clerical tasks to support activities of secretary, bookkeeper, receptionist, principal, or other school personnel as
• Communicates by email or electronic messaging as
• Supervises student office assistants and/or office volunteers as
• Exhibits interpersonal and collaboration skills to work as an effective team
• Models and maintains high ethical
• Demonstrates initiative in the performance of assigned
• Posts/records and file correspondence and reports as
• Reacts quickly and calmly in any emergency situation on the telephone or at the front desk.
• Assists school personnel and/or administrators as needed with preparations for meetings, projects, visiting groups, delegations, or conferences.
• Participates in the training programs offered to increase skill and proficiency related to assignment.
• Ensures adherence to security rules and safety
• Maintains appropriate confidentiality regarding school/workplace
• Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.
• Monitors school access through controlled doors, ensures appropriate record of all visitors within the school, and issues visitor passes.
• Follows proper procedures for releasing students during checkout
• Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.
• Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.
• Maintains and submits reports, records, and correspondence in a timely and accurate manner.
• Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.
• Serves on school system committees, tasks forces, and representatives groups as required.
• Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.
• Reports absences and takes leave in accordance with Board policies and
• Performs any other job-related duties as assigned by the

SALARY: Based on the St. Clair County School System Salary Schedule

TERMS OF EMPLOYMENT: 182 days

EVALUATION: Performance will be evaluated according to board policy.