Meeting & Events Coordinator - Lehi, UT

Meeting & Events Coordinator - Lehi, UT

Job ID

283478

Posted

02-Jul-2026

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Customer Service, Facilities Management, Marketing

Location(s)

American Fork - Utah - United States of America, Draper - Utah - United States of America, Eagle Mountain - Utah - United States of America, Herriman - Utah - United States of America, Lehi - Utah - United States of America, Orem - Utah - United States of America, Pleasant Grove - Utah - United States of America, Provo - Utah - United States of America, Riverton - Utah - United States of America, Salt Lake City - Utah - United States of America, Saratoga Springs - Utah - United States of America, Spanish Fork - Utah - United States of America, West Jordan - Utah - United States of America

"Ready to take your career to the next level? Join our top tier Workplace Experience Host Team at CBRE, where you'll collaborate with a diverse group of associates to provide white glove hospitality to employees and clients, creating a wonderful workplace environment and daily experience"

About The Job

As a CBRE Events Coordinator, you will assist events team in tasks as needed for successful events experience.

This job is part of the Events job function. They are responsible for being the Concierge Desk lead which includes billing creation and processing, guest services liaison for the facility, while providing back-up support to building security and mail services/loading dock.

What You will Do:

• Secondary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.

• Create a hospitable environment for attendees, event owners, and vendors on the day of the event

• Assist with conference room turnover and midday room refresh. Reconfigure indoor and outdoor spaces. Take direction from senior team members

• Respond to event activities such as gathering event supplies, equipment needs

• Conduct room set up, refresh, and service items.

• Maintain outlines of small space configurations, decor possibilities, and event-related event items

• Manage a small inventory of event supplies (PA system, table linens, signage)

• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion

• Impact through clearly defined duties, methods, and tasks are described in detail

• Deliver own output by following defined procedures and processes under close supervision and guidance

• Review assigned work orders and partner with available teams to track completion

• Manage work orders via CMMS system where you will document labor hours, assets, and on-time completion of work orders will be mandatory.

• Inspect existing installations for compliance with building codes and safety regulations

• Inspect buildings, grounds, and equipment for unsafe or malfunctioning conditions

• Conduct routine maintenance, inspections, troubleshoot potential issues, and make repairs

• Perform monthly spacewalks to confirm spaces in Serraview match actual layouts and desk assignments.

• Respond promptly to emergency situations and customer requests

• Conduct quality assurance checks and overseeing materials inventory

• Coordinating daily workload, emergency repairs, and quality assurance checks

• Documenting and reporting activities to supervisors

• Display professionalism in appearance and language

• Working approved OT as needed

• Work alongside the Space & Occupancy team to schedule and perform desk moves, which may include packing items and setting up equipment with specific instructions.

• May need to work on small projects and other duties as assigned

What You'll Need:

• High School Diploma or GED with 2+ years of job-related experience.
• In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
• Requires problem-solving skills with the capacity to review and select solutions from available options and the ability to explain complex concepts or sensitive information. Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

Why CBRE?

We value a culture of respect, integrity, service and excellence that crafts our approach to every opportunity! We are guided by the needs of the cities we inhabit, the communities we build, and the world we thrive in.

Competitive pay and benefits including Medical, Dental, Vision, PTO, 401k, and more that start 1st of the month. Internal advancement available after 6-month mark.

FORTUNE Most Admired Company #1 in real estate for third consecutive year; Ten years in a row on the list.

Forbes Named one of the best large employers in America and one of the World's Best Employers!

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Host

Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.

Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host's scalable product suite includes concierge-quality services provided by talented CBRE "hosts"; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.

The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.

Find out more

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