Medical Staff Coordinator Nonexempt

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

• Paid Time Off from Day One

• 403-B Retirement Plan

• 4 Weeks 100% Paid Parental Leave

• Career Development

• Whole Person Well-being Resources

• Mental Health Resources and Support

• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America

Address:

601 E ROLLINS ST

City:

ORLANDO

State:

Florida

Postal Code:

32803

Job Description:

Responsible for managing a variety of medical staff meetings and projects, including performing complex administrative assistant duties and office procedures. This position serves as a liaison between medical staff members and Campus Officers, centralized medical staff services, other hospital departments, and administration. This role provides outstanding customer service and accepts responsibility for building and maintaining respectful relationships. In addition, this position coordinates and supports the activities of the medical staff at the campus location. This role ensures the efficient operation of the office and the successful execution of assigned projects.

• Coordinates the Campus medical staff master calendar and manages all aspects of meetings, including scheduling, conference room reservation, food, tele-video conferencing, agenda preparation, and minute-taking.
• Maintains and protects confidential records of proceedings, forwards recommendations and follow-up, and submits all minutes to the System Medical Staff Office.
• Maintains up-to-date knowledge regarding Medical Staff Bylaws, Organizational Policy, Credentialing Policy, Allied Health Policy, Peer Review Policy, and General Rules and Regulations, serving as a knowledgeable resource.
• Conducts Medical Staff Required Campus Orientation for all new physician and Allied Health Applicants, reviews required materials, and assists with appointments for mask fit testing and hospital badges.
• Convenes the Annual Campus Nominating Committee by the required date, submits names to the System Office, and completes nomination reports for voting members.
• Strengthens and improves communication regarding medical staff affairs, forwards decisions and recommendations from committee meetings, and serves as liaison with medical staff, hospital administration, and medical staff leadership.
• Supports Campus Chief of Staff and other Campus Officers, manages correspondence, maintains calendars, coordinates meetings, and screens incoming calls
• Other duties as assigned.
• Monitors and facilitates compliance with System processes and medical staff Bylaws and Rules and Regulations.

Knowledge, Skills, and Abilities:

• Able to communicate effectively in English, both verbally and in writing [Required]
• Strong organizational skills and strong attention to detail [Required]
• Intermediate level computer knowledge, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint [Required]
• Knowledge of primary source verification processes and procedures [Required]
• Ability in transcription and proficiency in medical terminology [Required]
• Excellent oral and written communication skills, strong interpersonal skills, leadership and analytical abilities [Required]
• Ability to work with individuals of varied backgrounds and professional levels, and develop trusting relationships with medical staff, department personnel, and administration [Required]
• Ability to work independently or in a team environment, prioritize projects, problem-solve, and professionally manage workload [Required]
• Commitment to pursue relevant certification within a specified timeframe [Required]
• Knowledge of customer service principles, problem-solving skills, and ability to work under stress and deadlines [Required]
• Demonstrated experience in meeting management and minute taking [Preferred]

Education:

• Bachelor's [Required]

Field of Study:

• in Nursing, Health Care, or related field is required.

Work Experience:

• 1+ administrative support in a healthcare setting [Required]

Additional Information:

• An equivalent combination of education and relevant work experience may be considered in lieu of the stated degree requirement:
• Bachelor's in Nursing, Health Care or related field and 1+ years of administrative support in a healthcare setting OR
• Associate's in Nursing, Health Care or related field and 4+ years of administrative support in a healthcare setting

Licenses and Certifications:

• Certified Professional Medical Staff Management (CPMSM [Preferred]

Physical Requirements: (Please click the link below to view work requirements

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$19.76 - $36.75

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.