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Medical Office/Front Desk Receptionist

Jacob A Spencer D O Inc

Palm Desert, CA

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Call Routing, Co-Payments, Computer Skills, Customer Support/Service, Data Entry, Data Quality, Demographics, Dental Insurance, Detail Oriented, Documentation, English Language, Financial Management, HIPAA (Health Insurance Portability and Accountability Act), Health Insurance, Maintain Compliance, Medical Office, Medical Record System, Medical Records, Medical Treatment, Medicine, Microsoft Office, Multilingual, Multitasking, Nursing, Organizational Skills, Patient Assessment, Patient Registration, Payment Processing, Record Keeping, Records Management, Regulatory Compliance, Spanish Language, Telephone Skills, Telephone Triage, Typing, Writing Skills
LOCATION
Palm Desert, CA
POSTED
30+ days ago
Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off

Full job description
Job Overview


We are seeking an experienced, highly-skilled Medical Front Desk Coordinator to join our busy medical office team. This critical role is the first point of contact for our patients and requires a professional, empathetic, and exceptionally organized individual. The ideal candidate will have aproven track record in medical front office operations, mastery of electronic health records (EHR), and expertise in patient registration, scheduling, and payment processing. 


Key Responsibilities


  • Patient Registration & Check-In/Out: Warmly greet and register patients, verifying all necessary demographic and insurance information at every visit. Manage patient flow efficiently.
  • Scheduling appointments (new and follow-up) and managing the physician's schedule template.
  • Electronic Health Record (EHR) updates, ensuring data accuracy and compliance.
  • Insurance Verification & Financial Counseling: Verify patient insurance eligibility and benefits prior to services. Collect and process co-pays, deductibles, and past-due balances accurately.
  • Communication & Triage: Professionally manage a high-volume multi-line phone system, appropriately triaging patient calls, routing clinical questions to MAs/nurses, and handling general inquiries.
  • Administrative Compliance: Maintain strict HIPAA compliance and confidentiality standards in all patient interactions and record keeping.
  • Records Management: Process incoming and outgoing medical records requests and referrals in compliance with office procedures.
  • Office Operations: Coordinate supply ordering, maintain the organization and professional appearance of the reception area, and support team members with administrative tasks as needed.
Required Skills & Experience


  • Minimum 2-3 years of continuous, recent experience working as a Front Desk Receptionist or Coordinator in a medical office setting.
  • Expert knowledge of medical insurance verification, patient eligibility checks, and collecting patient financial responsibility (co-pays/deductibles).
  • Exceptional organizational skills, proven ability to manage multiple priorities in a fast-paced clinical environment, and impeccable attention to detail.
  • Outstanding professional and empathetic customer service skills, with excellent phone and written communication.
  • Strong computer literacy, including proficiency with standard office software (e.g., Microsoft Office Suite).
  • Strong typing skills and experience with medical documentation and data entry.
  • Bilingual abilities (e.g., Spanish/English) are required and a strong asset in serving our diverse patient base.


About the Company

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Jacob A Spencer D O Inc