Medical Education Program Specialist - SOM: Emergency Medicine

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Medical Education Program Specialist - SOM: Emergency Medicine

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Job ID

86449

Location

Sacramento

Full/Part Time

Full Time

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Job Summary

The Medical Education Program Specialist is a professional in the administration and management of medical Residency, Fellowship, and/or Medical Student programs. The MEPS is a professional who applies acquired job skills, and knowledge of policies and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action to effectively administer the residency, fellowship, and medical student programs in the Department of Emergency Medicine. The MEPS utilizes knowledge of medical education to analyze problems and issues of diverse scope and recommends solutions. MEPS is expected to formulate strategies to administer policies, processes, and resources in coordination with the program director and education manager. The MEPS applies acquired skills, process, and policy knowledge to support professional health education program learners, and coordinates program operations, which include teaching and learning activities, projects related to the program administration, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, monitoring regulatory compliance, and supporting program accreditation. The incumbent coordinates implementation of professional health educational activities, which may include program competencies, curriculum, and exams. The MEPS directly supports the residency program director and education director in resident/fellow-related activities and is responsible for the administrative components of the program, specializing in scheduling. The incumbent acts as a liaison between all stakeholders and responds through verbal and/or written communication to a wide variety of inquiries through interactions with faculty and administration, including the Office of the Dean, Hospital Finance/Administration, and multiple outside accreditation boards.

Apply By Date: 06/08/2026 at 11:59PM.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Minimum of 2 years of experience in program coordination, academic administration, or health professions education setting.
• Possess a current Notary Public commission at time of hire or obtain one within 12 months of the hire date.
• Bachelor's degree in related area and / or equivalent experience / training.
• Demonstrated experience managing complex administrative processes, including scheduling, tracking, and compliance-related activities.
• Demonstrated ability to manage complex scheduling, data tracking, and compliance-driven processes with a high level of accuracy and attention to detail.
• Experience working with database or learner management systems (e.g., MedHub or similar platforms) to maintain accurate records and generate reports.
• Proficiency with scheduling software (e.g., ShiftAdmin or similar tools) and Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational and time-management skills, with the ability to prioritize multiple competing tasks in a fast-paced environment.
• Effective written and verbal communication skills to interact with faculty, trainees, and administrative stakeholders.
• Ability to interpret and apply policies, procedures, and regulatory requirements.
• Demonstrated problem-solving skills and ability to work both independently and as part of a team.
• Ability to collect, analyze, and report data, ensuring accuracy and completeness for program tracking and accreditation requirements.
• 3-5 years of progressively responsible experience in graduate medical education (GME), undergraduate medical education (UME), or health professions education program administration.
• Experience supporting residency and/or fellowship programs within an academic health system.
• Demonstrated experience supporting ACGME-accredited programs, including knowledge of accreditation standards, reporting requirements, and program lifecycle activities (recruitment, onboarding, evaluations, and milestones tracking).
• Familiarity with accreditation and regulatory bodies such as ACGME and specialty boards.
• Experience preparing for accreditation site visits, maintaining compliance documentation, and supporting audit processes.
• Ability to analyze program data and generate reports to support decision-making and continuous program improvement.
• Experience coordinating large-scale events or program activities (e.g., recruitment, orientation, graduation, conferences).
• Strong interpersonal skills with the ability to build collaborative relationships across departments and with external stakeholders.
• Experience coordinating events, meetings, or program activities, including logistics, communication, and execution.

Key Responsibilities

• 40% - Residency/Fellowship Administration
• 30% - Program Accreditation
• 30% - Learner Support and Engagement

Department Overview

The Department of Emergency Medicine is a clinical, research, and academic department within the UC Davis Health System with administrative departments within both the UC Davis School of Medicine (SOM) and Hospital Emergency Services (ED).

POSITION INFORMATION

• Salary or Pay Range: $34.72- $50.58
• Salary Frequency: Hourly
• Salary Grade: 149
• UC Job Title: HEALTH PROFNS EDUC SPEC 2 CX
• UC Job Code: 004484
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Mon-Fri
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

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